How do they match: Executive Secretaries and Executive Administrative Assistants

  • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

  • Attend meetings to record minutes.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • File and retrieve corporate documents, records, and reports.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Process payroll information.

  • Record information from meetings or other formal proceedings.
  • Answer telephones to direct calls or provide information.
  • File documents or records.
  • Maintain medical records.
  • Transcribe spoken or written information.