How do they match: Executive Secretaries and Executive Administrative Assistants

  • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Interpret administrative and operating policies and procedures for employees.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

  • Coordinate operational activities.
  • Inspect operational processes.
  • Schedule operational activities.