How do they match: Executive Secretaries and Executive Administrative Assistants

  • Administrative Services Assistant

  • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

  • Answer telephones to direct calls or provide information.
  • Confer with coworkers to coordinate work activities.
  • Greet customers, patrons, or visitors.