How do they match: Executive Secretaries and Executive Administrative Assistants

  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
  • Interpret administrative and operating policies and procedures for employees.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

  • Compile data or documentation.
  • Coordinate operational activities.
  • Inspect operational processes.
  • Schedule operational activities.