How do they match: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

  • Operations Assistant

  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Establish work procedures or schedules and keep track of the daily work of clerical staff.
  • Learn to operate new office technologies as they are developed and implemented.
  • Manage projects or contribute to committee or team work.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

  • Operate communications equipment or systems.
  • Operate computers or computerized equipment.
  • Operate office equipment.
  • Coordinate operational activities.
  • Maintain current knowledge related to work activities.
  • Prepare employee work schedules.
  • Schedule operational activities.