How do they match: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

  • Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

  • Operations Assistant

  • Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Learn to operate new office technologies as they are developed and implemented.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Take dictation in shorthand or by machine and transcribe information.

  • Operate communications equipment or systems.
  • Operate computers or computerized equipment.
  • Operate office equipment.
  • Coordinate operational activities.
  • Proofread documents, records, or other files to ensure accuracy.
  • Schedule operational activities.
  • Search files, databases or reference materials to obtain needed information.