How do they match: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

  • Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

  • Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

  • Establish work procedures or schedules and keep track of the daily work of clerical staff.
  • Manage projects or contribute to committee or team work.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Use computers for various applications, such as database management or word processing.

  • Maintain current knowledge related to work activities.
  • Operate communications equipment or systems.
  • Operate computers or computerized equipment.
  • Operate office equipment.
  • Order materials, supplies, or equipment.
  • Prepare employee work schedules.
  • Record information from meetings or other formal proceedings.
  • Report maintenance or equipment problems to appropriate personnel.