How do they match: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

  • Bookkeeper
  • Office Administrator
  • Office Assistant
  • Office Clerk
  • Office Coordinator
  • Office Manager
  • Office Secretary
  • Personal Assistant
  • Personal Secretary
  • Business Office Manager

  • Arrange conference, meeting, or travel reservations for office personnel.
  • Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Learn to operate new office technologies as they are developed and implemented.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Provide services to customers, such as order placement or account information.

  • Discuss account status or activity with customers or patrons.
  • Operate office equipment.
  • Record personnel information.
  • Refer customers to appropriate personnel.
  • Report maintenance or equipment problems to appropriate personnel.
  • Supervise clerical or administrative personnel.
  • Train personnel.