The Employee Relations Coordinator will provide comprehensive administrative support and assist with Employee Relations projects and tasks. This position will administer unemployment claims, manage verifications of employment, coordinate on-boarding training, maintain I-9 forms and track employee authorization cards, create doctor resignation acknowledgment letters, Continuing Education reimbursement processing, answering general policy related questions and provide reporting of employee relations trends. The Employee Relations Coordinator will also serve as back-up for daily employee relations phone calls and emails.
Essential Position Functions
Receive and file personnel related documentation
Assist in transition from paper to electronic filing system.
Examine employee files to answer inquiries and provide information for personnel actions, respond non-mortgage Employment Verifications (VOE’s).
Enter HR related data into HRIS system and extract reports as needed such as new hire and termination reports.
Order name badges for employees and other supplies for the department.
Manage all unemployment claims by gathering information; responding to the State and facilitating hearings.
Schedule all exit interviews for ER Manager and ER Specialist
Process Continuing Education for all eligible employees.
Track and manage all I-9 forms to ensure compliance with rules and regulations
Provide administrative support to employee relations research regarding legislative and policy updates, document production and training materials.
Maintain Employee Relations page on intranet to ensure information is accurate and up to date.
Draft and administer Doctor Resignation Acknowledgement letters.
Non-Essential Position Functions
Prepare various reports for review and analysis.
Coordinate and schedule HR On-boarding sessions.
Take appropriate actions to ensure the highest standards of confidentiality are maintained.
Organize & coordinate team building activities for the HR team and set up for HR team meetings
Backup to the Workers Compensation Coordinator
Additional duties as assigned.
Job Qualifications
Education and Experience
Bachelor’s degree preferred and minimum 3 years’ experience in Human Resources or Legal OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position. Strong working knowledge of Microsoft Office programs, i.e., Excel and Word.
Knowledge of:
Principles, practices and standards of human resource administration.
Human resource information systems (HRIS) - UKG PRO preferred.
Database maintenance basic concepts.
Skill In:
Both verbal and written communication.
Customer service and interpersonal relations.
Analytical thinking.
Excellent judgement and ability to solve problems and provide solutions.
Ability to:
Prioritize tasks and perform independently.
Meet deadlines and have strong organizational skills and attention to detail.
Handle highly sensitive and confidential information relating to HR.
Relate to others in a respectful, constructive manner.
Embrace and promote company’s model of practicing dentistry.
Uphold and exemplify the company’s core values.
Represent the company in a professional manner to customers, employer groups, brokers, professional associations, and the public.
Company Overview
Physical Requirements
The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks. This position may be eligible for a Hybrid work schedule.
Willamette Dental Group is an equal opportunity employer.
Disclaimer
**This position may be exposed to PHI in the course of his/her duties, and will handle protected
information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of
1996 (HIPAA).
** This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes
a general definition of the position’s scope and function in the company.
***We provide equal employment opportunities to all employees and applicants for employment without
regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran
status, sexual orientation, gender identity or expression, or any other characteristic protected by federal,
state or local laws.
Education and Experience
Bachelor’s degree preferred and minimum 3 years’ experience in Human Resources or Legal OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position. Strong working knowledge of Microsoft Office programs, i.e., Excel and Word.
Knowledge of:
Principles, practices and standards of human resource administration.
Human resource information systems (HRIS) - UKG PRO preferred.
Database maintenance basic concepts.
Skill In:
Both verbal and written communication.
Customer service and interpersonal relations.
Analytical thinking.
Excellent judgement and ability to solve problems and provide solutions.
Ability to:
Prioritize tasks and perform independently.
Meet deadlines and have strong organizational skills and attention to detail.
Handle highly sensitive and confidential information relating to HR.
Relate to others in a respectful, constructive manner.
Embrace and promote company’s model of practicing dentistry.
Uphold and exemplify the company’s core values.
Represent the company in a professional manner to customers, employer groups, brokers, professional associations, and the public.
Essential Position Functions
Receive and file personnel related documentation
Assist in transition from paper to electronic filing system.
Examine employee files to answer inquiries and provide information for personnel actions, respond non-mortgage Employment Verifications (VOE’s).
Enter HR related data into HRIS system and extract reports as needed such as new hire and termination reports.
Order name badges for employees and other supplies for the department.
Manage all unemployment claims by gathering information; responding to the State and facilitating hearings.
Schedule all exit interviews for ER Manager and ER Specialist
Process Continuing Education for all eligible employees.
Track and manage all I-9 forms to ensure compliance with rules and regulations
Provide administrative support to employee relations research regarding legislative and policy updates, document production and training materials.
Maintain Employee Relations page on intranet to ensure information is accurate and up to date.
Draft and administer Doctor Resignation Acknowledgement letters.
Non-Essential Position Functions
Prepare various reports for review and analysis.
Coordinate and schedule HR On-boarding sessions.
Take appropriate actions to ensure the highest standards of confidentiality are maintained.
Organize & coordinate team building activities for the HR team and set up for HR team meetings
Backup to the Workers Compensation Coordinator
Additional duties as assigned.
