Job Opening: Clerk III
- Company
- UMass Extension Nutrition Education Prog
- Location
- Boston, MA
- Posted on
- April 24, 2024
Job Summary Provide support for the UMass Extension Nutrition Education
Program field office. Duties include: develop and maintain office
procedures and records, coordinate essential services and equipment for
the office, provide bookkeeping services (including purchase requests
and travel vouchers), monitor budgets and expenditures, report time and
attendance, prepare memos, correspondence, and handouts, answer the
telephone. This position is based out of the Malden extension office.
Essential Functions Develop and maintain efficient office and
organizational procedures and mechanisms. Organize, maintain, and update
office files. Coordinate and assure essential services and equipment for
the office which may include: utilities, trash removal, snow removal,
cleaning service, computers, printers, copier, fax machine, etc.
Maintain inventory file of all equipment, office supplies, educational
resources, reporting forms, and outreach materials. Replenish supplies
of these items on a regular basis. Provide inventory reports as needed.
Provide bookkeeping services for assigned accounts. Maintain and update
assigned budgets and expenditures by using electronic spreadsheets and
databases. Generate budget and expenditure reports as needed. Prepare
purchase requests. Type and process travel vouchers. Prepare standard
forms in compliance with University and NEP field office procedures.
Report time and attendance as per University and NEP field office
procedures. Manage and update nutrition and publications resource files.
Prepare memos and correspondence from verbal directives. Maintain
confidentiality in correspondence when appropriate. Develop computer
generated materials and handouts together with education staff and help
prepare programs as appropriate. Oversee compliance with University
policies on handout development (quality, logo, required
nondiscrimination and credit statements) for NEP field office. Answer
telephone, greet visitors, and respond to routine questions and requests
for information. Represent UMass Extension and NEP in a positive and
professional manner to support contacts and ties with collaborators and
other organizations. Attend UMass trainings and meetings as necessary to
update knowledge of procurement and travel policies and procedures.
Participate in regular staff meetings. Work actively to ensure that all
activities are conducted in compliance with federal, state, and
University Affirmative Action policies. Perform other related duties as
assigned.