Job Opening: Assistant Director of Finance and Grants
- Company
- Masshire-North Shore Workforce Board
- Location
- Salem, MA
- Posted on
- May 18, 2024
City of Salem MassHire-North Shore Workforce Board Position: Assistant
Director of Finance and Grants Department: MassHire-North Shore (MHNS)
Workforce Board Reports to: MHNS Finance Director or the MHNS Executive
Director (in the absence of the Finance Director) Salary: Up to \$85,000
(based on experience); full City of Salem benefits including medical and
dental coverage, pension/retirement plan, and paid
vacation/personal/sick leave Status: Exempt management, full-time in
Salem office (37.5 hours per week) Department Summary: The
Finance/Fiscal Department is responsible for the development and
oversight of the annual budget of the MassHire-North Shore (MHNS)
Workforce Board and the financial reporting in accordance with generally
accepted accounting principles (GAAP), along with local, state, and
federal laws and the requirements of granting agencies. Position
Summary: The MHNS Assistant Director of Finance and Grants provides a
critical role in the financial operations of the MassHire-North Shore
Workforce Board by providing oversight and ensuring proper daily posting
and reconciliation of financial activities and coordinating the monthly
reporting and monitoring of budget-to-actual activity. Records entries
as needed. Performs regular duties on own initiative, exercising
judgment in identifying the appropriate course of action. Helps office
staff be effective, efficient, and in compliance with standard policies
and procedures. Communicates with agency and city departments as needed.
Primary Duties and Responsibilities: 1. Reviews and analyzes
year-to-date activity and communicates with the MHNS Finance Director
and department managers to ensure compliance and proper reporting. 2.
Coordinates, prepares, and evaluates proper posting of revenue and
expense activity, payrolls, and prepared month-end entries as needed. 3.
Communicates with external partners and internal departments to ensure
proper accounting and reporting of transactions. 4. Assists in the
execution of fiscal tasks such as processing invoices, accounts payable,
account reconciliations, cash requests, and other fiscal tasks. 5.
Collaborates to enhance accounting and reporting outputs, processes, and
workflows, providing training to finance staff and department managers
as needed. 6. Works to maintain internal controls in accordance with
established policies, procedures, and M.G.L. 7. Prepares federal and
state fiscal reports required by grantors and/or regulatory agencies. 8.
In conjunction with the Finance Director and grant managers, works to
design and prepare budgets and/or budget modifications. 9. Identifies
efficiencies as they appear and recommends policy adjustments
accordingly. 10. Performs other duties as assigned. 11. Commits to the
MassHire values of Collaboration, Respect, Reliability, and Ingenuity.
Qualifications: 1. Bachelor\'s degree in accounting or a finance-related
discipline. 2. Minimum of three to five years of relevant experience in
accounting and budgeting. Experience in financial management of grants
preferred but not required. 3. Knowledge of Munis is preferred but not
required. Proficiency with Microsoft Excel is required. Related
Requirements: 1. Must possess strong communication and organizational
skills with highly effective and professional written and verbal skills.
2. Must be a self-starter with a strong work ethic with ability to work
independently and with others. 3. Ability to effectively collaborate and
motivate others. 4. Ability to prioritize and meet deadlines. 5. Ability
to manage multiple tasks, define problems, collect data, establish
facts, and draw valid conclusions. 6. Ability to build a working
knowledge of state and federal rules and regulations involved in
workforce development through experience and/or researching and learning
as required. 7. Ability to work a full-time schedule in an office
setting, including some additional hours to meet deadlines as ne ded.