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The Human Resources Specialist performs varied duties to enhance
departmental efficiency, while providing services to agency employees
and managers.
MAJOR RESPONSIBILITIES:
DELIVERY OF HUMAN RESOURCE PRODUCTSThe Human Resources Specialist
serves as subject matter expert to employees in the delivery of UCS
human resources supports and services. Employs standard operating
policies and procedures when delivering HR services and responding to
customer inquiries including those from job applicants, employees, and
agency leadership. Ensures equity, compliance, and ethical HR business
practices in the performance of duties. Partners with leadership staff
throughout the agency on strategic HR interventions. Serves as mentor
through regular work activity for the HR Generalist. Applies experience
and expertise to research solutions and applies compliance knowledge for
risk management. Identifies and reports trends. Provides deliverables
with high attention to accuracy, timeliness, and broad thought.
EMPLOYEE RELATIONSThe Human Resources Specialist Fosters a culture
that supports positive inter-departmental relationships. Is proactive in
recommending changes in protocols or structures that support
communication, problem solving, and engagement. Identifies engagement
trends and/or management training gaps. Interprets agency policies,
seeking guidance from the Director of Human Resources as needed or when
there is serious risk or emergent concern. Implements and teaches
managers the practical application of new employment laws, serving as
staff consultant as needed. May participate in, and/or lead interagency
workgroups that promote employee recruitment, retention, and/or
development as assigned
ONBOARDINGThe Human Resources Specialist Facilitates a benefits
presentation during new staff orientation for all personnel in
cooperation and coordination with HR Generalist and Recruiter. Ensures
that all initial training requirements are satisfied and in accordance
with agency onboarding and orientation policy
WORKFORCE DEVELOPMENT AND TRAININGThe Human Resources Specialist
Promotes an environment that strategically supports UCS as a Center of
Excellence where UCS is a great place to work and great place to get
care. Participates in establishing, facilitating, and continually
improving ongoing management training. Reviews data sets to
strategically address gaps in employee talent and/or engagement.
Interpret turnover data at all levels within the organization and
collaborate with senior leaders on solutions, extracting data as
requested. Respond to emergent needs. Provides administrative support
for Relias Learning System, training activities and initiatives,
including scheduling and assignment of training, attendance tracking,
related invoicing, and coordination with in-house trainers. Provides
troubleshooting within the Relias Learning system. Fields day-to-day
training inquiries and pulls training reports as needed. Offer staff
development solutions. Work in collaboration with the Director of
Facilities to address training and development needs regarding safety
and well-being. May lead or participate in agency committees that
promote workforce development and training.
COMPENSATION AND BENEFIT ADMINISTRATION:The Human Resources
Specialist Works in cooperation with the Director of HR to carry out
senior level administration of employee compensation and benefits plans
in accordance with the legal Plan documents, agency philosophy, policies
and procedures, and related laws
PERSONNEL RECORDSThe Human Resources Specialist Leads the oversight
of the electronic HR Information System (HRIS). Responsible for the
processing of personnel records and compliance with all legal
requirements related to hiring and terminati ns and division procedures
relative to handling confidential personnel records
HUMAN RESOURCE COMPLIANCE:The Human Resources SpecialistMaintain the
HR Operations Manual and HR project calendar, ensuring timely completion
of mandated and internal compliance controls, and special or recurring
projects and HR activities. Complete EEO, OSHA, ACA and other reporting
requirements. Participate in the annual 403(B) audit process and ensure
the accurate and timely information needed for the 403(B) and Health &
Welfare 5500 and benefits discrimination testing process completed by
third-party administrators (TPAs). Respond to data requests from state
entities and Vermont Care Partners.
Qualifications: A high school diploma or equivalent plus 6 years of
work experience in human resources, business, or a related field OR an
Associates degree in human resources, business, or a related field plus
4 years of work experience OR a Bachelors degree in human resources,
business, or a related field plus 2 years of work experience. Bachelors
degree preferred. A PHR or SHRM-CP certification preferred.
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