Job Opening: CLERICAL SUPERVISOR I - WARRANT SUPERVISOR / CORRECTIONS

PURPOSE:The purpose of this position is to serve as the Custodian of Records, oversee and maintain SCCDOC contracts, and complete Sunshine Law requests in a timely manner. The Warrant Supervisor trains, directs, supervises, and evaluates performance of staff assigned to the DOC Warrants Unit. This position acts under the supervision of the Director - Corrections.

JOB DESCRIPTION:

• Serves as the Custodian of Records.
• Completes Sunshine Law requests in a timely manner.
• Maintains SCCDOC contracts for accuracy and keep administrators abreast of contract renewal needs and assists with developing RFPs for contractual bids.
• Performs background checks on potential contracted employees, vendors, visitors, and other non-County staff requesting entrance into the secure side of the facility.
• Trains and supervises assigned Warrants Unit personnel.
• Maintains training manual for Warrants Unit.
• Assists in the hiring of assigned staff.
• Creates work schedules for Warrants Unit personnel.
• Reviews the work of all assigned staff and investigates to resolve issues.
• Oversees the receipt, maintenance, and return of warrants, as well as their respective entries into MULES (Missouri Uniform Law Enforcement System) and REJIS (Regional Justice Information Service).
• Log and prepare retention protocol for internal files for yearly destruction
• Monitors and ensures the accuracy of entries into MULES, REJIS, and other department records.
• Serves as TAC (Terminal Agency Coordinator) or ability to obtain within 6 months; coordinates all required MULES/REJIS training and certification for department personnel; maintains user agreements with criminal and non-criminal justice agencies.
• Performs a variety of office work and support, which includes but is not limited to preparing/completing forms and reports, written correspondence, filing, creating/updating department records.
• Maintains email and phone contact with MSHP Troop Trainer in reference to MULES issues.
• Establishes and maintain working relationships with various law enforcement agencies, the judicial system, government agencies, and other organizations that foster effective communication.
• Performs data entry; sort, code and verifying information; prepares documents for data entry and proper indexing; gathers information; determines if information meets established criteria.
• Enters, validates, and revises warrant information on department computer, Jail App management System, Case Net, and Microsoft Word.
• Maintains records; files records according to filing system sequence; retrieves files; creates, updates, edits, deletes, verifies, adjusts, and closes records; certifies records.
• Prints criminal histories for warrant entry and for potential employees and maintains dissemination log.
• Prepares, types, and sends letters, court proceeding results, state notifications, and various other forms.
• Photocopies documents; operates shredder, fax machine, and printers.
• Processes legal documents to hold suspects in other jurisdictions.
• Serves as liaison between department and courts, PAs office, MODOC facilities, and other jurisdictions, in a limited capacity.
• Sends and responds to law enforcement inquiries.
• Ability to communicate directly with the courts on a daily basis for warrant inquiries
• Enters Municipal County, traffic, misdemeanor, and felony warrants.
• Assists with the warrant validation process, within the guidelines.
• Periodically assists MHSP (Missouri State Highway Patrol) officials in auditing warrants entered into MULES/NCIC.
• Files warrants and other documents as needed.
• Assists with intakes of court clients, including screenings and assessments, who have been ordered to participate in an electronic monitoring program (GPS).
• Schedules orientation and installation appointments for all new referrals.
• Assists with maintaining daily equ pment alerts such as communications and inspections of equipment as needed.
• Assists with special projects and other administrative duties.
• Submits maintenance requests to Facilities department.
• Performs other duties as assigned.