Job Opening: ADMINISTRATIVE ASSISTANT-INTERMEDIATE / ASSESSOR

PURPOSE:The purpose of this position is to act as a liaison for the County Assessor with the general public, elected officials, and other county employees, in addition to managing the daily administration of the department.

JOB DESCRIPTION:

• Prepares biennial plan yearly certification
• Monitors and maintains petty cash
• Utilizes database and/or spreadsheet software to maintain data in an orderly format and develops reports, graphs, and presentations
• Serves as front line intermediary between the Assessor and those having business with the department
• Solves problems and handles concerns on matters concerning the department as appropriate - including resolving employee conflicts
• Signs documents in the Assessors absence
• Prepares confidential or sensitive reports and correspondence
• Attends meetings with the Assessor and in the Assessors absence
• Maintains the Assessors calendar including scheduling meetings and appointments
• Prepares department budget
• Manages department finances
• Contributes to personal property declaration entry and Workflow(s) - including verification of data entry
• Procures office supplies
• Manages personnel records including payroll, attendance, and benefits
• Trains clerical staff
• Creates reports and documents as requested including, but not limited to resolutions, maintenance plan, certification, advertisements, legal notices, and miscellaneous correspondence
• Answers, screens, and directs telephone calls and visitors as necessary
• Develops office forms and procedures to increase efficiency
• Opens and directs department mail
• Maintains department library
• Records meeting minutes as directed
• Performs miscellaneous clerical duties as needed
• Trains and assists employees in Word and Excel functions
• Assists other divisions as needed with knowledge of all division positions as needed