APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Finance and Business is a values driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Procurement Services is part of the Finance and Business team and has a vision (https://fandb.psu.edu/#:~:text=Our%20Vision,students%2C%20faculty%2C%20and%20staff) to develop and execute sound business and cost effective Purchasing solutions to enable the teaching, research, and service mission of the University. Our guiding values model those of Penn State's (https://www.psu.edu/this-is-penn-state/mission-and-values/) and we are especially committed to our goal of communicating openly, honestly, and respectfully with each other, with our customers, and with our suppliers. We also firmly believe in the value of Respect (https://www.psu.edu/this-is-penn-state/mission-and-values/) , which encourages us to "respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community." As an incoming team member in the Office of Procurement Services, it will be expected that all employees embody and model Penn State’s (https://www.psu.edu/this-is-penn-state/belonging/) and Finance and Business's (https://fandb.psu.edu/finance-and-business-diversity-statement) commitment to diversity, equity, and inclusion.
The Procurement Assistant is responsible for:
Review, analysis, and administration of the department's online Request for Information or Quotation (RFX) sourcing events and addenda
Assists with the creation of reverse auctions, monitors action during the live event, and assists Purchasing Agent with final summary reports
Ensures effective communication between Purchasing Agent and outside parties regarding purchase order changes, invoices, and goods confirmations
Maintains a working knowledge of suppliers, departments, and Procurement/System for Integrated Management, Budgeting, and Accounting (SIMBA) processes
Assists with purchase order invoice quality assurance review, assessment, and auditing process
Serves as the initial point of contact for Central Procurement by greeting visitors, answering, and directing calls, as well as providing information and referral services
Monitors the departmental inbox and directs/answers inquiries for procurement related issues submitted via ServiceNow
Serves as a back-up to the Supplier Management team to include performing a variety of activities including review and approval of new supplier record requests, confirming supplier data provided, and ensuring that suppliers are not duplicated in the database
Minimally requires High School Diploma/GED or Vocational Training/Degree and 2 years of relevant experience, or an equivalent combination of education and experience.
This position is 100% on site at the at the University Park campus in State College, PA. This opportunity does not offer a remote or hybrid work schedule.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission .
The salary range for this position, including all possible grades is:
$38,300.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
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