Job Opening: Accounting Specialist - Residential Life - 1024440-6689
- Company
- University of Illinois
- Location
- Urbana, IL
- Posted on
- May 21, 2024
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/11911766 Accounting
Specialist - Residential Life
University Housing - Residential Life
Job Summary
Responsible for providing comprehensive accounting and financial support
for the operational and programmatic efforts of Residential Life, a unit
within University Housing, that includes several housing affiliated
student organizations. Engaged in the preparation, verification, and
maintenance of a wide variety of accounting and financial systems,
documents, and reports. Employees at this level function with the
independence and authority that have a significant impact on the unit.
All University Housing staff will engage and contribute to a culture of
diversity, equity, and inclusion within University Housing.
Duties & Responsibilities
- Direct the day-to-day operation of Residential Life Accounting.
- Reviews invoices and statements, verifying information, ensuring
funds are available, and, if questionable, resolving with submitting
unit, determining accounts involved, coding transaction, and
processing material for application in the accounting system
- Corrects transaction documents, which require revision of other
documents or entries as well as the original; initiates other
actions.
- Posts financial information to journals, registers, ledgers, and
other related records; makes adjustments, prepares trial balances,
and reconciles accounts.
- Answers inquiries and provides information concerning invoices,
outstanding balances, and/or payments.
- Develops, recommends, and interprets operating policies and
procedures relative to Residential Life Accounting.
- Interprets and/or composes correspondence requiring knowledge of
departmental regulations, procedures, practices, and policies.
- Provides guidance and training to employees; serves as a resource of
information for other departments, as required.
- Assists in reviewing, auditing and reconciling accounts and
statements.
- Plans, organizes, assigns, and reviews the work of a student
employee and participates in their selection, training, and
evaluation.
- Establishes, modifies, and/or supervises the maintenance of
manual(s) and/or automated record storage systems.
- Maintains records of fiscal transactions and works closely with
Housing Business Services in understanding financial processes and
procedures that includes attending regular meetings with Housing
Business Services.
- Assists in the development of budgets and budget projections by
assembling and presenting data. Assists in budgetary control by
monitoring budgets and originating or verifying adjustments and
transfers.
- Reconciles reports from outside agencies and operating units by
contacting units and researching causes of discrepancies and taking
action to ensure that accounts agree.
- Assists with Conference and Events billing.
- Serve as a backup point of contact for the Residential Life main
office by assisting with answering phones, providing customer
service, and opening/closing the office.
- Performs other related duties as assigned. This includes, but is not
limited to, assisting with other Housing Business Service duties as
assigned (e.g., capital projects, journal vouchers, student group
coding, etc.).
Additional Physical Demands
The position involves mostly sedentary work; occasional personal
contacts in other locations on campus.
The work is mostly performed in an office setting. The workspace is
shared with other staff.
Minimum Qualifications
- High school diploma or equivalent.
- Any one or combination totaling two (2) years (24 months) from the
categories below:
- Course work in accounting, a measured by the following
conversion table or its proportional equivalent:
- 9 semester hours equals two (2) years (24 months)
- Course work in any discipline as measured by the following
conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- Associate\'s Degree (60 semester hours) equals eighteen (18)
months
- 90 semester hours equals two (2) years (24 months)
- Work experience in bookkeeping, office support, or closely
related experience.
- Two (2) years (24 months) work experience in bookkeeping, office
support, or closely related experience.
Knowledge, Skills and Abilities
Knowledge above the rudimentary understanding of bookkeeping practices
and procedures and accepted accounting principles.
Knowledge of university and departmental policies, rules, and
regulations.
Knowledge of administrative and clerical procedures and systems such as
word processing, spreadsheets, managing files and records, and other
office procedures.
Skill in active listening and critical thinking.
Skill in time management.
Skill in compilation of complex financial records and the preparation of
routine financi