Job Opening: Accounts Payable Specialist
- Company
- WorkSource Oregon
- Location
- Coos Bay, OR
- Posted on
- May 21, 2024
REQUIREMENTS: * Must be at least 18 years of age. * Must possess a
High School diploma or GED equivalent. * Associate degree in
accounting, preferred * Minimum two (2) years Accounts Payable
experience preferably with a tribal organization. * Must be proficient
in a window-based computer system; Microsoft Office. * Must be highly
organized, with the ability to work with varying levels of personnel,
both internal and external with the tribe. * Ability to manage multiple
tasks and discern priorities * Exceptional customer service skills. *
Detail oriented with outstanding work ethic in a fast-paced work
Environment. * Ability to communicate with vendors and customers
regarding account status and related transactions in a professional,
courteous and prompt manner. * Must possess reasonable ability to
communicate in English. * This is a non-covered position and will be
subject to pre-employment drug testing and criminal history background
check. * Must have employment eligibility in the U.S. * Indian
preference will be observed in the hiring process. JOB DUTIES: *
Process weekly and recurring monthly payment requests, ensuring
appropriate approvals and backup documents and correct coding are in
place in the electronic requisition system. * Weekly audit of the
requisition system for Rush and open PO status & process outstanding
requests. * Process other payment requests as needed by the AP team. *
Coordinate the weekly check run with other AP team staff including
invoice data entry into computerized accounting system, post to general
ledger, generate checks, and affix checks to supporting documentation in
preparation for signature; stuff and mail. * Timely filing of the AP
documents * Maintain files for unpaid and paid invoices in an organized
manner; maintain system to ensure timely payment of all invoices. *
Create new vendor file and information in the accounting system,
maintain W-9 information for issuing 1099 forms. * Assist with the
annual audit preparation. * Communicate with the Tribal personnel or
vendors regarding missing supporting documentation or charge codes. *
Research and respond to vendor and Tribal departmental personnel
inquiries. * Research stale-dated checks and make recommendation on
action to be taken. * Assist with the preparation of annual 1099 tax
statements and mail to vendors. * Must be able to interact with Tribal
members and the general public in a courteous, professional, and
efficient manner. * Communicate effectively both orally and in writing.
* Other duties as directed by management. HOURS: Full time, Days PAY:
WORKSITE: