The Document Control Assistant will provide support for the Document Control Department as instructed by the Document Control Manager and/or Specialist per instructions defined in the Document Control Procedures and Project Execution plans for assigned projects.
Provide assistance with project document/information plan(s) for the project(s), ensuring alignment with in-house processes and procedures as well as client specific requirements.
Assist Document Control with maintaining document control management systems between office/client/external offices and construction site.
Assist Document Control to Identify/action any project level deviations from the procedures as related to document control.
Provide assistance to ensure the latest revision of all documents produced for the project are recorded and distributed to all concerned parties.
Assist with coordination and execution of final handover of data/documentation
Assist with coordinating with Material Management Group to expedite procurement processes from initial requisition through final documentation handover from supplier.
Experience:
A minimum of 2 years of pertinent and relative project experience in Material Management, Expediting, Requisition Processes and Purchase Order development preferred.
Experience in Oil & Gas related projects preferred.
Education/Training:
High school diploma or equivalent.
Competencies:
Proficient in Microsoft products, particularly Excel.
Advanced skills in web collaboration systems; such as SharePoint and/or Live Link.
Ability to utilize basic mathematical concepts (add, subtract, multiple, percentages, etc.).
Understand electronic data formats and production processes.
Understand retention requirements.
Experienced in applying and working to departmental and project related procedures.
Accuracy, timeliness, and problem-solving skills.
Utilizes organizational skills with good attention to detail and emphasis on quality.
Must be a self- starter with the ability to work in a fast-paced environment.
Displays good written and oral communication skills and employs effective listening skills.
Displays tactful, mature and professional demeanor with the ability to work with diverse personnel and vendors.
Physical Demands:
Regularly required to sit, talk and hear.
Frequently required to reach with hands and arms to grasp.
Occasionally required to stand; walk and stoop, kneel, crouch, or crawl.
Occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Other Criteria:
Complies with Strike’s policies and procedures.
Performs job safely with respect to others, property and to individual safety.
Works effectively with others to encourage teamwork and productivity.
