law firm receptionist.
minneapolis , minnesota
posted may 17, 2024
job details
summary
$38,000 - $42,000 per year
permanent
high school
category business and financial operations occupations
referenceAB_4537327
job details
A highly respected, family-centric law firm in the heart of Downtown Minneapolis is seeking a polite, reliable, committed, client-centric professional to join the firm as a co-manager of the reception area. The Law Firm Receptionist will wear multiple hats! You will be counted on to perform a variety of daily, ongoing, and monthly logistical and operational tasks. The objective is to ensure a welcoming, friendly, clean, and enticing reception area is offered and maintained; and that the clients visiting have an impactful experience. The Law Firm Receptionist role is an exceptional opportunity for the Office Support professional intrigued by the legal industry and helping others.
salary: $38,000 - $42,000 per year
shift: First
work hours: 7:30 AM - 3:30 PM
education: High School
Responsibilities
Co-manage the front desk reception area of a highly respected, well-known law firm in Downtown Minneapolis
Prepare and maintain the reception area daily (Manage TV programming, prepare coffee, oversee reading materials, and tidy the area)
Greet and interact with partners, attorneys, paralegals, legal secretaries of the law firm
Manage and oversee the conference rooms' scheduling
Set up and manage all Zoom/Teams meetings along with AV in the conference rooms
Answer phones in a timely, polite, and professional manner
Assist caller or manage phone calls by routing to the correct firm contact
Document advertising phone calls
Interact with Marketing Director
Monitor email box and incoming faxes
Route incoming information to the proper internal team member
Add guests to the security portal and ensure the firm provides the proper reception and greeting by preparing for their visit
Oversee incoming deliveries and outgoing mail
Monitor and manage the administrative filing system
Assist with holiday parties, decorating, catering, and holiday cards
Special projects as assigned by the Firm's Sr. Administrator
Typical work week is 37.5 hours (7:30am to 3:30pm; anything over 37.5 hours is paid at time and a half)
Skills
Proactive
Collaboration Skills
Telephone Etiquette (2 years of experience is required)
Client Service Skills
Presentation Skills
Communication Skills
Organizational Skills
Project Coordination Skills
Problem Solving
Supply Maintenance
Calendaring (1 year of experience is required)
Microsoft Office (2 years of experience is required)
Hospitality Skills
Conference Room Set Up
Receptionist Duties (1 year of experience is required)
Calming Personality
Trustworthy
Reliable
Schedule Management
Light Cleaning
Delivery Management
Filing
Clerical Duties
Audio Visual
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
Applications accepted on ongoing basis until filled.
get in touch
we are here to help you with your questions.
JK
jennifer kleven
- jennifer.kleven@randstadusa.com
