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https://illinoisjoblink.illinois.gov/jobs/11875630 Department
College The College
About the Department
The Office of the College Dean, located in Harper Memorial Library,
oversees the academic and operational administration of the College,
including curriculum and academic programs, finance and budgeting, study
abroad and second language acquisition initiatives, Development and
Alumni Relations, Housing and Residential Life, Summer Session, the
Society of Fellows in the Liberal Arts, and grant administration.
The College is comprised of the College Dean\'s office, four Collegiate
Divisions, the Office of Research and Teaching Innovations, 14 units
under the collegiate division organization; the Dean of Students office
with its 4 subsidiaries - the College Programming Office, the College
Core Tutor Program, the Office of College Community Standards and the
Center for College Student Success; the Study Abroad Office, College
Information Technology, the Arley Cathey Learning Center, the Society of
Fellows, Summer Quarter and the College Writing Program.
Job Summary
Reporting to the Executive Associate Dean for Finance and
Administration, the Human Resources Generalist manages the human
resources function for all non-academic personnel (full- and part-time
staff, students, and temporary personnel) in assigned units of the
College, including recruiting; training, development, and performance;
culture and employee/labor relations; and leave and wage administration.
The Human Resources Generalist also manages the salary and wage
administration function for all non-academic personnel in assigned units
of the College.
In concert with the Executive Associate Dean for Finance and
Administration, this position supports College initiatives and special
projects, and represents the College on University-wide committees, as
appropriate.
This role serves as a key resource to staff and hiring managers to
ensure all College human resource protocols and procedures are compliant
with University human resource policies and guidelines as well as
federal, state, and local regulations and policies.
Responsibilities
Recruiting - manages recruitment process for all open positions,
including job description creation and/or revision, job architecture
recommendations, position posting, application review, interviewing,
candidate selection, salary recommendations and approval, background
check completion, reference check confirmation, offer letter generation,
and a robust onboarding process. Confers with unit leaders and
supervisors to identify personnel needs, job specifications, job duties,
qualifications, skills, and compensation.
Training - trains and counsels managers on a variety of HR policies,
procedures, and practices to ensure compliance with all University,
federal, state, and local regulations and policies.
Development - collates UChicago training opportunities and communicates
to College staff. Works closely with College unit leadership,
supervisors, and individual team members to document unit, team, and
individual professional development goals.
Performance - works closely with College leadership to establish and
maintain a performance evaluation and assessment plan for unit, team,
and individual team members, as appropriate. Collects and maintains
performance evaluation and assessment documents, as needed.
Culture - assesses employee satisfaction and engagement through
interviews, surveys, and other appropriate means. Works closely with
College leadership to establish and maintain a rewards and recognition
program. Plans and implements unit and team opportunities that generates
esprit de corps, supports College culture, and explores unit mission.
Employee and Labor Relations - acts as a confidential resource and
central HR liaison to unit eaders, team leaders, and individual team
members. Collaborates with the University\'s central HR Employee and
Labor Relations team on employee complaints, grievances, and
disciplinary actions, and advises unit managers throughout the process.
Works closely with unit leadership and team leaders to coordinate,
document, and support individual employee offboarding.
Leave Administration - manages leave administration such as Family
Medical Leave Act (FMLA), Short Term Disability (STD), Personal Leave of
Absence (PLOA), etc. for the College.
Reports - prepares and maintains standard and ad hoc reports to support
the Office of the Dean of the College.
Payroll Administration - manages all payroll activities in Workday,
which includes new hires, job changes, transfers, compensation changes,
and terminations for staff, students, and temporary employees.
Payroll Reconciliation - reconciles payroll on a biweekly and monthly
basis to ensure accuracy and that payroll is completed and processed by
the scheduled deadlines. Investigates and resolves any discrepancies
with administrators in each unit and central Shared/Financial Services
team(s) as needed.
Market Data - develops and maintains market compensation data on an
annual basis, or as needed, for all College staff to ensure equity and
fair compensation