How do they match: File Clerks

  • File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

  • Add new material to file records or create new records as necessary.
  • Assign and record or stamp identification numbers or codes to index materials for filing.
  • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
  • Gather materials to be filed from departments or employees.
  • Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
  • Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
  • Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Scan or read incoming materials to determine how and where they should be classified or filed.
  • Track materials removed from files to ensure that borrowed files are returned.

  • Read materials to determine needed actions.
  • Search files, databases or reference materials to obtain needed information.
  • Store records or related materials.
  • Track goods or materials.