How do they match: Executive Secretaries and Executive Administrative Assistants

  • Administrative Specialist
  • Administrative Office Specialist
  • Administrative Support Specialist
  • Clerical Specialist
  • Program Support Specialist

  • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Prepare responses to correspondence containing routine inquiries.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.

  • Prepare business correspondence.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Prepare research or technical reports.