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Summary Report for:
25-4011.00 - Archivists

Appraise, edit, and direct safekeeping of permanent records and historically valuable documents. Participate in research activities based on archival materials.

Sample of reported job titles: Archival Records Clerk, Archives Director, Archivist, Collections Director, Collections Manager, Manuscripts Curator, Museum Archivist, Records Manager, Registrar, University Archivist

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Tasks  |  Tools & Technology  |  Knowledge  |  Skills  |  Abilities  |  Work Activities  |  Detailed Work Activities  |  Work Context  |  Job Zone  |  Education  |  Credentials  |  Interests  |  Work Styles  |  Work Values  |  Related Occupations  |  Wages & Employment  |  Job Openings  |  Additional Information

Tasks

  • Organize archival records and develop classification systems to facilitate access to archival materials.
  • Provide reference services and assistance for users needing archival materials.
  • Prepare archival records, such as document descriptions, to allow easy access to information.
  • Authenticate and appraise historical documents and archival materials.
  • Create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology.
  • Preserve records, documents, and objects, copying records to film, videotape, audiotape, disk, or computer formats as necessary.
  • Establish and administer policy guidelines concerning public access and use of materials.
  • Direct activities of workers who assist in arranging, cataloguing, exhibiting, and maintaining collections of valuable materials.
  • Research and record the origins and historical significance of archival materials.
  • Locate new materials and direct their acquisition and display.
  • Coordinate educational and public outreach programs, such as tours, workshops, lectures, and classes.
  • Specialize in an area of history or technology, researching topics or items relevant to collections to determine what should be retained or acquired.
  • Select and edit documents for publication and display, applying knowledge of subject, literary expression, and presentation techniques.

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Tools & Technology

Tools used in this occupation:

  • Desktop computers
  • Digital cameras — Compact digital cameras
  • Inkjet printers
  • Notebook computers — Laptop computers
  • Personal computers
  • Scanners — Data input scanners; Digitizers

Technology used in this occupation:

  • Data base user interface and query software — DiMeMa CONTENTdm; Gallery Systems The Museum System; Microsoft Access Hot technology ; PREMIS (see all 8 examples)
  • Development environment software — Encoded Archival System EAD
  • Document management software — Adobe Systems Adobe Acrobat Hot technology
  • Electronic mail software — Microsoft Outlook Hot technology
  • Enterprise application integration software — Extensible markup language XML Hot technology
  • Graphics or photo imaging software — Adobe Systems Adobe Photoshop Hot technology ; Corel Paint Shop Pro
  • Internet browser software — Web browser software
  • Office suite software — Microsoft Office
  • Presentation software — Microsoft PowerPoint Hot technology
  • Spreadsheet software — Microsoft Excel Hot technology
  • Video creation and editing software — Adobe Systems Adobe Premiere Pro; Apple Final Cut Pro Hot technology
  • Web platform development software — Dynamic hypertext markup language DHTML Hot technology ; Hypertext markup language HTML Hot technology
  • Word processing software — Microsoft Word

Hot technology Hot Technology — a technology requirement frequently included in employer job postings.

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Knowledge

  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • History and Archeology — Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
  • Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

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Skills

  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  • Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Speaking — Talking to others to convey information effectively.
  • Time Management — Managing one's own time and the time of others.
  • Coordination — Adjusting actions in relation to others' actions.
  • Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Service Orientation — Actively looking for ways to help people.
  • Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.

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Abilities

  • Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Written Comprehension — The ability to read and understand information and ideas presented in writing.
  • Written Expression — The ability to communicate information and ideas in writing so others will understand.
  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.
  • Near Vision — The ability to see details at close range (within a few feet of the observer).
  • Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
  • Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
  • Speech Clarity — The ability to speak clearly so others can understand you.
  • Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Selective Attention — The ability to concentrate on a task over a period of time without being distracted.
  • Speech Recognition — The ability to identify and understand the speech of another person.

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Work Activities

  • Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  • Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
  • Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
  • Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
  • Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
  • Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.
  • Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.
  • Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.
  • Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
  • Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
  • Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  • Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
  • Handling and Moving Objects — Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.
  • Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.
  • Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
  • Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
  • Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.
  • Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.
  • Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.
  • Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

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Detailed Work Activities

  • Develop policies or procedures for archives, museums or libraries.
  • Organize informational materials.
  • Help patrons use library or archival resources.
  • Evaluate characteristics of archival or historical objects.
  • Develop library or archival databases.
  • Prepare materials for preservation, storage, or display.
  • Direct activities of subordinates.
  • Order instructional or library materials or equipment.
  • Plan community programs or activities for the general public.
  • Research topics in area of expertise.
  • Edit documents.

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Work Context

  • Indoors, Environmentally Controlled — 97% responded “Every day.”
  • Electronic Mail — 84% responded “Every day.”
  • Face-to-Face Discussions — 78% responded “Every day.”
  • Telephone — 63% responded “Every day.”
  • Freedom to Make Decisions — 50% responded “A lot of freedom.”
  • Importance of Being Exact or Accurate — 50% responded “Very important.”
  • Structured versus Unstructured Work — 66% responded “Some freedom.”
  • Spend Time Sitting — 61% responded “More than half the time.”
  • Deal With External Customers — 38% responded “Very important.”
  • Letters and Memos — 47% responded “Once a week or more but not every day.”
  • Contact With Others — 44% responded “Contact with others about half the time.”
  • Work With Work Group or Team — 41% responded “Very important.”
  • Duration of Typical Work Week — 72% responded “40 hours.”
  • Impact of Decisions on Co-workers or Company Results — 31% responded “Moderate results.”
  • Importance of Repeating Same Tasks — 31% responded “Very important.”

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Job Zone

Title Job Zone Five: Extensive Preparation Needed
Education Most of these occupations require graduate school. For example, they may require a master's degree, and some require a Ph.D., M.D., or J.D. (law degree).
Related Experience Extensive skill, knowledge, and experience are needed for these occupations. Many require more than five years of experience. For example, surgeons must complete four years of college and an additional five to seven years of specialized medical training to be able to do their job.
Job Training Employees may need some on-the-job training, but most of these occupations assume that the person will already have the required skills, knowledge, work-related experience, and/or training.
Job Zone Examples These occupations often involve coordinating, training, supervising, or managing the activities of others to accomplish goals. Very advanced communication and organizational skills are required. Examples include librarians, lawyers, astronomers, biologists, clergy, surgeons, and veterinarians.
SVP Range (8.0 and above)

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Education


Percentage of Respondents
Education Level Required
78   Master's degree
13   Post-baccalaureate certificate Help
6   Post-master's certificate Help

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Credentials

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Interests

Interest code: CI

  • Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
  • Investigative — Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.

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Work Styles

  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
  • Integrity — Job requires being honest and ethical.
  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems.
  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Initiative — Job requires a willingness to take on responsibilities and challenges.
  • Persistence — Job requires persistence in the face of obstacles.
  • Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.
  • Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
  • Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
  • Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.
  • Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
  • Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
  • Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
  • Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high stress situations.

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Work Values

  • Independence — Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.
  • Achievement — Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
  • Recognition — Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.

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Related Occupations

25-1082.00 Library Science Teachers, Postsecondary
25-1121.00 Art, Drama, and Music Teachers, Postsecondary
25-1125.00 History Teachers, Postsecondary
25-4012.00 Curators
25-4021.00 Librarians

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Wages & Employment Trends

Median wages (2015) $24.16 hourly, $50,250 annual
State wages Local Salary Info
 
Employment (2014) 7,000 employees
Projected growth (2014-2024) Average (5% to 8%) Average (5% to 8%)
Projected job openings (2014-2024) 2,600
State trends Employment Trends
 
Top industries (2014)

Source: Bureau of Labor Statistics 2015 wage data external site and 2014-2024 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2014-2024). "Projected job openings" represent openings due to growth and replacement.

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Job Openings on the Web

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Sources of Additional Information

Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.

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