Skip navigation

Summary Report for:
43-9021.00 - Data Entry Keyers

Operate data entry device, such as keyboard or photo composing perforator. Duties may include verifying data and preparing materials for printing.

Sample of reported job titles: Data Capture Specialist, Data Entry Clerk, Data Entry Machine Operator, Data Entry Operator, Data Entry Specialist, Data Transcriber, Fiscal Assistant, Records Clerk, Typist, Underwriting Support Specialist

View report: Summary  Details  Custom

Tasks  |  Technology Skills  |  Tools Used  |  Knowledge  |  Skills  |  Abilities  |  Work Activities  |  Detailed Work Activities  |  Work Context  |  Job Zone  |  Education  |  Credentials  |  Interests  |  Work Styles  |  Work Values  |  Related Occupations  |  Wages & Employment  |  Job Openings  |  Additional Information

Tasks

  • Locate and correct data entry errors, or report them to supervisors. See more occupations related to this task.
  • Compile, sort, and verify the accuracy of data before it is entered. See more occupations related to this task.
  • Compare data with source documents, or re-enter data in verification format to detect errors. See more occupations related to this task.
  • Store completed documents in appropriate locations. See more occupations related to this task.
  • Select materials needed to complete work assignments. See more occupations related to this task.
  • Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners. See more occupations related to this task.
  • Maintain logs of activities and completed work. See more occupations related to this task.
  • Load machines with required input or output media, such as paper, cards, disks, tape, or Braille media. See more occupations related to this task.
  • Resolve garbled or indecipherable messages, using cryptographic procedures and equipment. See more occupations related to this task.

Find occupations related to multiple tasks

back to top

Technology Skills

  • Accounting software — Intuit QuickBooks Hot technology ; Sage 50 Accounting See more occupations related to this technology.
  • Customer relationship management CRM software — Blackbaud The Raiser's Edge; Salesforce.com Salesforce CRM See more occupations related to this technology.
  • Data base user interface and query software — Data entry software Hot technology ; FileMaker Pro; IBM Informix; Microsoft Access Hot technology See more occupations related to this technology.
  • Document management software — Perceptive Software Intelligent Capture See more occupations related to this technology.
  • Electronic mail software — Microsoft Outlook Hot technology See more occupations related to this technology.
  • Enterprise resource planning ERP software Hot technology — Jenzabar ERP; Microsoft Dynamics Hot technology ; Microsoft Dynamics GP Hot technology ; SAP Hot technology See more occupations related to this technology.
  • Medical software — Electronic medical record EMR software; Healthcare common procedure coding system HCPCS Hot technology ; Medical condition coding software Hot technology ; Medical procedure coding software See more occupations related to this technology.
  • Office suite software — Google Drive Hot technology ; Microsoft Office Hot technology See more occupations related to this technology.
  • Presentation software — Microsoft PowerPoint Hot technology See more occupations related to this technology.
  • Spreadsheet software — Microsoft Excel Hot technology See more occupations related to this technology.
  • Word processing software — Google Docs Hot technology ; Microsoft Word Hot technology See more occupations related to this technology.

Hot technology Hot Technology — a technology requirement frequently included in employer job postings.

back to top

Tools Used

  • Hole punching units — Photo composing perforators See more occupations related to this tool.
  • Inkjet printers — Computer inkjet printers See more occupations related to this tool.
  • Keyboards — Computer keyboards See more occupations related to this tool.
  • Laser fax machine — Laser facsimile machines See more occupations related to this tool.
  • Personal computers See more occupations related to this tool.
  • Scanners — Computer data input scanners See more occupations related to this tool.
  • Special purpose telephones — Multiline telephone systems See more occupations related to this tool.

back to top

Knowledge

  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. See more occupations related to this knowledge.
  • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. See more occupations related to this knowledge.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. See more occupations related to this knowledge.
  • Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. See more occupations related to this knowledge.

back to top

Skills

  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents. See more occupations related to this skill.
  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. See more occupations related to this skill.
  • Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. See more occupations related to this skill.
  • Time Management — Managing one's own time and the time of others. See more occupations related to this skill.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience. See more occupations related to this skill.

back to top

Abilities

  • Near Vision — The ability to see details at close range (within a few feet of the observer). See more occupations related to this ability.
  • Written Comprehension — The ability to read and understand information and ideas presented in writing. See more occupations related to this ability.
  • Finger Dexterity — The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects. See more occupations related to this ability.
  • Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). See more occupations related to this ability.
  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences. See more occupations related to this ability.
  • Perceptual Speed — The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object. See more occupations related to this ability.
  • Speech Recognition — The ability to identify and understand the speech of another person. See more occupations related to this ability.
  • Selective Attention — The ability to concentrate on a task over a period of time without being distracted. See more occupations related to this ability.
  • Speech Clarity — The ability to speak clearly so others can understand you. See more occupations related to this ability.
  • Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways. See more occupations related to this ability.
  • Wrist-Finger Speed — The ability to make fast, simple, repeated movements of the fingers, hands, and wrists. See more occupations related to this ability.
  • Written Expression — The ability to communicate information and ideas in writing so others will understand. See more occupations related to this ability.
  • Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). See more occupations related to this ability.
  • Oral Expression — The ability to communicate information and ideas in speaking so others will understand. See more occupations related to this ability.

back to top

Work Activities

  • Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. See more occupations related to this activity.
  • Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. See more occupations related to this activity.
  • Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form. See more occupations related to this activity.
  • Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. See more occupations related to this activity.
  • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources. See more occupations related to this activity.
  • Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems. See more occupations related to this activity.
  • Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. See more occupations related to this activity.
  • Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job. See more occupations related to this activity.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. See more occupations related to this activity.
  • Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work. See more occupations related to this activity.
  • Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people. See more occupations related to this activity.
  • Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. See more occupations related to this activity.
  • Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time. See more occupations related to this activity.
  • Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. See more occupations related to this activity.
  • Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems. See more occupations related to this activity.
  • Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. See more occupations related to this activity.
  • Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others. See more occupations related to this activity.
  • Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used. See more occupations related to this activity.

back to top

Detailed Work Activities

  • Check data for recording errors. See more occupations related to this activity.
  • Provide information to coworkers. See more occupations related to this activity.
  • Compile data or documentation. See more occupations related to this activity.
  • Enter information into databases or software programs. See more occupations related to this activity.
  • Verify accuracy of financial or transactional data. See more occupations related to this activity.
  • Select resources needed to accomplish tasks. See more occupations related to this activity.
  • Store records or related materials. See more occupations related to this activity.
  • Maintain operational records. See more occupations related to this activity.
  • Operate office equipment. See more occupations related to this activity.

Find occupations related to multiple detailed work activities

back to top

Work Context

  • Importance of Being Exact or Accurate — 88% responded “Extremely important.” See more occupations related to this work context.
  • Spend Time Sitting — 93% responded “Continually or almost continually.” See more occupations related to this work context.
  • Importance of Repeating Same Tasks — 84% responded “Extremely important.” See more occupations related to this work context.
  • Spend Time Making Repetitive Motions — 85% responded “Continually or almost continually.” See more occupations related to this work context.
  • Freedom to Make Decisions — 21% responded “Some freedom.” See more occupations related to this work context.
  • Face-to-Face Discussions — 78% responded “Every day.” See more occupations related to this work context.
  • Electronic Mail — 69% responded “Every day.” See more occupations related to this work context.
  • Contact With Others — 11% responded “Occasional contact with others.” See more occupations related to this work context.
  • Structured versus Unstructured Work — 14% responded “Limited freedom.” See more occupations related to this work context.
  • Telephone — 23% responded “Once a week or more but not every day.” See more occupations related to this work context.
  • Time Pressure — 56% responded “Every day.” See more occupations related to this work context.
  • Indoors, Environmentally Controlled — 77% responded “Every day.” See more occupations related to this work context.
  • Work With Work Group or Team — 44% responded “Extremely important.” See more occupations related to this work context.
  • Frequency of Decision Making — 52% responded “Every day.” See more occupations related to this work context.
  • Impact of Decisions on Co-workers or Company Results — 29% responded “Moderate results.” See more occupations related to this work context.
  • Physical Proximity — 18% responded “I work with others but not closely (e.g., private office).” See more occupations related to this work context.
  • Deal With Unpleasant or Angry People — 32% responded “Every day.” See more occupations related to this work context.
  • Sounds, Noise Levels Are Distracting or Uncomfortable — 35% responded “Every day.” See more occupations related to this work context.
  • Consequence of Error — 33% responded “Very serious.” See more occupations related to this work context.

back to top

Job Zone

Title Job Zone Two: Some Preparation Needed
Education These occupations usually require a high school diploma.
Related Experience Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
Job Training Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
Job Zone Examples These occupations often involve using your knowledge and skills to help others. Examples include orderlies, counter and rental clerks, customer service representatives, security guards, upholsterers, and tellers.
SVP Range (4.0 to < 6.0)

back to top

Education


Percentage of Respondents
Education Level Required
Not available High school diploma or equivalent Help
Not available Some college, no degree
Not available Associate's degree

back to top

Credentials

Find Training Apprenticeship.gov

back to top

Interests

Interest code: CRE   Want to discover your interests? Take the O*NET Interest Profiler at My Next Move.

  • Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow. See more occupations related to this interest.
  • Realistic — Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others. See more occupations related to this interest.
  • Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business. See more occupations related to this interest.

back to top

Work Styles

  • Integrity — Job requires being honest and ethical. See more occupations related to this work style.
  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks. See more occupations related to this work style.
  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations. See more occupations related to this work style.
  • Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. See more occupations related to this work style.
  • Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. See more occupations related to this work style.
  • Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high stress situations. See more occupations related to this work style.
  • Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems. See more occupations related to this work style.
  • Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job. See more occupations related to this work style.
  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. See more occupations related to this work style.
  • Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. See more occupations related to this work style.
  • Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job. See more occupations related to this work style.
  • Persistence — Job requires persistence in the face of obstacles. See more occupations related to this work style.
  • Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace. See more occupations related to this work style.
  • Initiative — Job requires a willingness to take on responsibilities and challenges. See more occupations related to this work style.
  • Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. See more occupations related to this work style.
  • Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction. See more occupations related to this work style.

back to top

Work Values

  • Support — Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical. See more occupations related to this work value.
  • Relationships — Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service. See more occupations related to this work value.
  • Working Conditions — Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions. See more occupations related to this work value.

back to top

Wages & Employment Trends

Median wages (2018) $15.47 hourly, $32,170 annual
State wages Local Salary Info
 
Employment (2018) 187,000 employees
Projected growth (2018-2028) Decline (-2% or lower) Decline (-2% or lower)
Projected job openings (2018-2028) 14,800
State trends Employment Trends
 
Top industries (2018)

Source: Bureau of Labor Statistics 2018 wage data external site and 2018-2028 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2018-2028). "Projected job openings" represent openings due to growth and replacement.

back to top

Job Openings on the Web

Find Jobs

back to top

Sources of Additional Information

Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.

back to top