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Summary Report for:
43-4031.02 - Municipal Clerks

Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Sample of reported job titles: City Clerk, City Recorder, City Secretary, Clerk, Deputy City Clerk, Deputy Clerk, Municipal Clerk, Recorder, Town Clerk, Township Clerk

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Tasks  |  Tools & Technology  |  Knowledge  |  Skills  |  Abilities  |  Work Activities  |  Detailed Work Activities  |  Work Context  |  Job Zone  |  Education  |  Credentials  |  Interests  |  Work Styles  |  Work Values  |  Related Occupations  |  Wages & Employment  |  Job Openings  |  Additional Information

Tasks

  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members. See more occupations related to this task.
  • Issue public notification of all official activities or meetings. See more occupations related to this task.
  • Record and maintain all vital and fiscal records and accounts. See more occupations related to this task.
  • Prepare meeting agendas or packets of related information. See more occupations related to this task.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed. See more occupations related to this task.
  • Maintain and update documents, such as municipal codes or city charters. See more occupations related to this task.
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents. See more occupations related to this task.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration. See more occupations related to this task.
  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments. See more occupations related to this task.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices. See more occupations related to this task.
  • Coordinate or maintain office tracking systems for correspondence or follow-up actions. See more occupations related to this task.
  • Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees. See more occupations related to this task.
  • Research information in the municipal archives upon request of public officials or private citizens. See more occupations related to this task.
  • Perform contract administration duties, assisting with bid openings or the awarding of contracts. See more occupations related to this task.
  • Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities. See more occupations related to this task.
  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results. See more occupations related to this task.
  • Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities. See more occupations related to this task.
  • Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators. See more occupations related to this task.
  • Develop or conduct orientation programs for candidates for political office. See more occupations related to this task.
  • Serve as a notary of the public. See more occupations related to this task.
  • Provide assistance with events, such as police department auctions of abandoned automobiles. See more occupations related to this task.
  • Prepare reports on civic needs. See more occupations related to this task.

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Tools & Technology

Tools used in this occupation:

  • Dictation machines — Dictating equipment See more occupations related to this tool.
  • Digital voice recorders — Digital audio recorders See more occupations related to this tool.
  • Electronic voting or vote-counting equipment — Ballot marking devices; Ballot marking systems; Mechanical lever voting machines; Touchscreen vote recording equipment See more occupations related to this tool.
  • Laser fax machine — Laser facsimile machines See more occupations related to this tool.
  • Laser printers — Computer laser printers See more occupations related to this tool.
  • Notary seals — Notary public seal presses See more occupations related to this tool.
  • Optical character recognition systems — Optical scan equipment See more occupations related to this tool.
  • Paper shredding machines or accessories — Document shredders See more occupations related to this tool.
  • Personal computers See more occupations related to this tool.
  • Photocopiers — Copy machines See more occupations related to this tool.
  • Printer calculator — Printing calculators See more occupations related to this tool.
  • Punch card readers — Punch card voting systems See more occupations related to this tool.
  • Rubber stamping stamps — Notary public stamps See more occupations related to this tool.
  • Scanners — Digital data input scanners See more occupations related to this tool.
  • Special purpose telephones — Multiline telephone systems See more occupations related to this tool.
  • Typewriters — Electric typewriters See more occupations related to this tool.

Technology used in this occupation:

  • Calendar and scheduling software — Work scheduling software See more occupations related to this technology.
  • Data base reporting software — Data Technologies Summit See more occupations related to this technology.
  • Data base user interface and query software — Data entry software; Microsoft Access See more occupations related to this technology.
  • Electronic mail software — Email software; Microsoft Outlook See more occupations related to this technology.
  • Spreadsheet software — Microsoft Excel See more occupations related to this technology.
  • Word processing software — Microsoft Word See more occupations related to this technology.

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Knowledge

  • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. See more occupations related to this knowledge.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. See more occupations related to this knowledge.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. See more occupations related to this knowledge.
  • Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. See more occupations related to this knowledge.
  • Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. See more occupations related to this knowledge.
  • Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data. See more occupations related to this knowledge.
  • Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications. See more occupations related to this knowledge.
  • Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. See more occupations related to this knowledge.
  • Public Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions. See more occupations related to this knowledge.
  • Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. See more occupations related to this knowledge.

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Skills

  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents. See more occupations related to this skill.
  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. See more occupations related to this skill.
  • Speaking — Talking to others to convey information effectively. See more occupations related to this skill.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience. See more occupations related to this skill.
  • Coordination — Adjusting actions in relation to others' actions. See more occupations related to this skill.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. See more occupations related to this skill.
  • Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making. See more occupations related to this skill.
  • Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one. See more occupations related to this skill.
  • Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. See more occupations related to this skill.
  • Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do. See more occupations related to this skill.

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Abilities

  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences. See more occupations related to this ability.
  • Oral Expression — The ability to communicate information and ideas in speaking so others will understand. See more occupations related to this ability.
  • Written Comprehension — The ability to read and understand information and ideas presented in writing. See more occupations related to this ability.
  • Written Expression — The ability to communicate information and ideas in writing so others will understand. See more occupations related to this ability.
  • Near Vision — The ability to see details at close range (within a few feet of the observer). See more occupations related to this ability.
  • Speech Recognition — The ability to identify and understand the speech of another person. See more occupations related to this ability.
  • Speech Clarity — The ability to speak clearly so others can understand you. See more occupations related to this ability.
  • Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense. See more occupations related to this ability.
  • Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). See more occupations related to this ability.
  • Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). See more occupations related to this ability.

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Work Activities

  • Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. See more occupations related to this activity.
  • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources. See more occupations related to this activity.
  • Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests. See more occupations related to this activity.
  • Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. See more occupations related to this activity.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. See more occupations related to this activity.
  • Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form. See more occupations related to this activity.
  • Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. See more occupations related to this activity.
  • Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. See more occupations related to this activity.
  • Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. See more occupations related to this activity.
  • Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time. See more occupations related to this activity.
  • Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job. See more occupations related to this activity.
  • Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. See more occupations related to this activity.
  • Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work. See more occupations related to this activity.
  • Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. See more occupations related to this activity.
  • Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems. See more occupations related to this activity.
  • Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others. See more occupations related to this activity.
  • Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks. See more occupations related to this activity.
  • Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems. See more occupations related to this activity.
  • Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others. See more occupations related to this activity.
  • Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money. See more occupations related to this activity.

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Detailed Work Activities

  • Collect deposits, payments or fees. See more occupations related to this activity.
  • Proofread documents, records, or other files to ensure accuracy. See more occupations related to this activity.
  • Coordinate operational activities. See more occupations related to this activity.
  • Prepare legal documents. See more occupations related to this activity.
  • Assist disabled or incapacitated individuals. See more occupations related to this activity.
  • Schedule appointments. See more occupations related to this activity.
  • Manage clerical or administrative activities. See more occupations related to this activity.
  • Search files, databases or reference materials to obtain needed information. See more occupations related to this activity.
  • Maintain financial or account records. See more occupations related to this activity.
  • Distribute materials to employees or customers. See more occupations related to this activity.
  • Record information from meetings or other formal proceedings. See more occupations related to this activity.
  • Analyze financial information. See more occupations related to this activity.
  • Confer with coworkers to coordinate work activities. See more occupations related to this activity.
  • Prepare documentation for contracts, transactions, or regulatory compliance. See more occupations related to this activity.
  • Maintain operational records. See more occupations related to this activity.
  • Prepare informational or reference materials. See more occupations related to this activity.
  • Issue documentation or identification to customers or employees. See more occupations related to this activity.
  • Prepare research or technical reports. See more occupations related to this activity.

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Work Context

  • Face-to-Face Discussions — 92% responded “Every day.” See more occupations related to this work context.
  • Telephone — 84% responded “Every day.” See more occupations related to this work context.
  • Contact With Others — 80% responded “Constant contact with others.” See more occupations related to this work context.
  • Electronic Mail — 76% responded “Every day.” See more occupations related to this work context.
  • Structured versus Unstructured Work — 62% responded “A lot of freedom.” See more occupations related to this work context.
  • Letters and Memos — 51% responded “Once a week or more but not every day.” See more occupations related to this work context.
  • Deal With External Customers — 46% responded “Extremely important.” See more occupations related to this work context.
  • Importance of Being Exact or Accurate — 58% responded “Extremely important.” See more occupations related to this work context.
  • Spend Time Sitting — 43% responded “Continually or almost continually.” See more occupations related to this work context.
  • Work With Work Group or Team — 43% responded “Very important.” See more occupations related to this work context.
  • Indoors, Environmentally Controlled — 75% responded “Every day.” See more occupations related to this work context.
  • Importance of Repeating Same Tasks — 41% responded “Extremely important.” See more occupations related to this work context.
  • Freedom to Make Decisions — 49% responded “Some freedom.” See more occupations related to this work context.
  • Time Pressure — 37% responded “Once a month or more but not every week.” See more occupations related to this work context.
  • Coordinate or Lead Others — 37% responded “Important.” See more occupations related to this work context.
  • Deal With Unpleasant or Angry People — 42% responded “Once a month or more but not every week.” See more occupations related to this work context.
  • Impact of Decisions on Co-workers or Company Results — 40% responded “Important results.” See more occupations related to this work context.
  • Frequency of Conflict Situations — 48% responded “Once a month or more but not every week.” See more occupations related to this work context.
  • Spend Time Making Repetitive Motions — 31% responded “More than half the time.” See more occupations related to this work context.
  • Duration of Typical Work Week — 44% responded “40 hours.” See more occupations related to this work context.
  • Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls — 28% responded “Never.” See more occupations related to this work context.
  • Frequency of Decision Making — 32% responded “Once a week or more but not every day.” See more occupations related to this work context.

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Job Zone

Title Job Zone Three: Medium Preparation Needed
Education Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
Related Experience Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Job Training Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
Job Zone Examples These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include food service managers, electricians, agricultural technicians, legal secretaries, occupational therapy assistants, and medical assistants.
SVP Range (6.0 to < 7.0)

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Education


Percentage of Respondents
Education Level Required
42   Some college, no degree
37   Bachelor's degree
17   Associate's degree

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Credentials

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Interests

Interest code: CE

  • Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow. See more occupations related to this interest.
  • Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business. See more occupations related to this interest.

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Work Styles

  • Integrity — Job requires being honest and ethical. See more occupations related to this work style.
  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks. See more occupations related to this work style.
  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations. See more occupations related to this work style.
  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. See more occupations related to this work style.
  • Initiative — Job requires a willingness to take on responsibilities and challenges. See more occupations related to this work style.
  • Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. See more occupations related to this work style.
  • Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. See more occupations related to this work style.
  • Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. See more occupations related to this work style.
  • Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job. See more occupations related to this work style.
  • Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high stress situations. See more occupations related to this work style.
  • Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace. See more occupations related to this work style.
  • Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction. See more occupations related to this work style.
  • Persistence — Job requires persistence in the face of obstacles. See more occupations related to this work style.
  • Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems. See more occupations related to this work style.
  • Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. See more occupations related to this work style.
  • Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job. See more occupations related to this work style.

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Work Values

  • Relationships — Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service. See more occupations related to this work value.
  • Independence — Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy. See more occupations related to this work value.
  • Working Conditions — Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions. See more occupations related to this work value.

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Related Occupations

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Wages & Employment Trends

Median wages data collected from Court, Municipal, and License Clerks.
Employment data collected from Court, Municipal, and License Clerks.
Industry data collected from Court, Municipal, and License Clerks.

Median wages (2014) $17.05 hourly, $35,460 annual
State wages Local Salary Info
 
Employment (2012) 130,000 employees
Projected growth (2012-2022) Average (8% to 14%) Average (8% to 14%)
Projected job openings (2012-2022) 33,800
State trends Employment Trends
 
Top industries (2012)

Source: Bureau of Labor Statistics 2014 wage data external site and 2012-2022 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2012-2022). "Projected job openings" represent openings due to growth and replacement.

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Job Openings on the Web

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Sources of Additional Information

Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.

  • Information Clerks external site. Bureau of Labor Statistics, U.S. Department of Labor. Occupational Outlook Handbook, 2014-15 Edition.

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