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Summary Report for:
23-2011.00 - Paralegals and Legal Assistants

Assist lawyers by investigating facts, preparing legal documents, or researching legal precedent. Conduct research to support a legal proceeding, to formulate a defense, or to initiate legal action.

Sample of reported job titles: Certified Paralegal, Immigration Paralegal, Law Clerk, Legal Analyst, Legal Assistant, Legal Clerk, Paralegal, Paralegal Specialist, Real Estate Paralegal, Summer Law Associate

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Tasks  |  Technology Skills  |  Tools Used  |  Knowledge  |  Skills  |  Abilities  |  Work Activities  |  Detailed Work Activities  |  Work Context  |  Job Zone  |  Education  |  Credentials  |  Interests  |  Work Styles  |  Work Values  |  Related Occupations  |  Wages & Employment  |  Job Openings  |  Additional Information

Tasks

  • Prepare affidavits or other documents, such as legal correspondence, and organize and maintain documents in paper or electronic filing system.
  • Prepare for trial by performing tasks such as organizing exhibits.
  • Prepare legal documents, including briefs, pleadings, appeals, wills, contracts, and real estate closing statements.
  • Meet with clients and other professionals to discuss details of case.
  • File pleadings with court clerk.
  • Gather and analyze research data, such as statutes, decisions, and legal articles, codes, and documents.
  • Call upon witnesses to testify at hearing.
  • Investigate facts and law of cases and search pertinent sources, such as public records, to determine causes of action and to prepare cases.
  • Direct and coordinate law office activity, including delivery of subpoenas.
  • Keep and monitor legal volumes to ensure that law library is up-to-date.
  • Appraise and inventory real and personal property for estate planning.
  • Arbitrate disputes between parties and assist in the real estate closing process, such as by reviewing title searches.

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Technology Skills

  • Analytical or scientific software — a la mode WinTOTAL; LexisNexis CourtLink Strategic Profiles; Uniscribe; Wilson's Computer Applications RealEasy Appraisals (see all 9 examples)
  • Categorization or classification software — Bowne JFS Litigator's Notebook
  • Customer relationship management CRM software — Software Technology PracticeMaster; Thomson West ProLaw
  • Data base user interface and query software — Bridgeway eCounsel; LexisNexis CodeMaster; Microsoft Access Hot technology ; Relational database software (see all 10 examples)
  • Desktop publishing software — Digital contract software; Microsoft Publisher Hot technology ; ProForce Paralegal Pro-Pack; Sure Will Writer (see all 6 examples)
  • Document management software — Adobe Systems Adobe Acrobat Hot technology ; Document management system software; PDF Snake Easy Bates; Summation Blaze (see all 17 examples)
  • Electronic mail software — IBM Notes Hot technology ; Microsoft Outlook Hot technology
  • File versioning software — Zylab ZyImage
  • Information retrieval or search software — American LegalNet USCourtForms; LexisNexis Hot technology ; Thomson West FindLaw; Westlaw Real Property Deed Images (see all 17 examples)
  • Internet browser software — Web browser software
  • Library software — Computer access catalog software
  • Office suite software — Corel WordPerfect; Microsoft Office
  • Optical character reader OCR or scanning software — Optical character recognition OCR software
  • Pattern design software — CaseSoft TimeMap
  • Presentation software — Microsoft PowerPoint Hot technology
  • Spreadsheet software — Microsoft Excel Hot technology
  • Transaction server software — Tumbleweed SecureTransport
  • Video creation and editing software — Thomson Reuters LiveNote Stream
  • Word processing software — Legal document software; LexisNexis CheckCite; Microsoft Word; The Sackett Group MacPac for Legal

Hot technology Hot Technology — a technology requirement frequently included in employer job postings.

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Tools Used

  • Desktop computers
  • Laser fax machine — Laser facsimile machines
  • Notebook computers
  • Optical character recognition systems — Optical character recognition equipment
  • Personal computers
  • Photocopiers
  • Scanners — Image scanners

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Knowledge

  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

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Skills

  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking — Talking to others to convey information effectively.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Time Management — Managing one's own time and the time of others.
  • Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Coordination — Adjusting actions in relation to others' actions.
  • Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Service Orientation — Actively looking for ways to help people.

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Abilities

  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
  • Written Comprehension — The ability to read and understand information and ideas presented in writing.
  • Written Expression — The ability to communicate information and ideas in writing so others will understand.
  • Near Vision — The ability to see details at close range (within a few feet of the observer).
  • Speech Clarity — The ability to speak clearly so others can understand you.
  • Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Speech Recognition — The ability to identify and understand the speech of another person.
  • Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.
  • Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
  • Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Flexibility of Closure — The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.

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Work Activities

  • Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  • Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
  • Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
  • Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  • Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
  • Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.
  • Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
  • Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

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Detailed Work Activities

  • Maintain the order of legal documents.
  • Prepare legal documents.
  • Represent the interests of clients in legal proceedings.
  • Confer with court staff to clarify information.
  • Meet with individuals involved in legal processes to provide information and clarify issues.
  • Research relevant legal materials to aid decision making.
  • Coordinate legal schedules or activities.
  • Evaluate information related to legal matters in public or personal records.
  • Arbitrate disputes between parties to resolve legal conflicts.

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Work Context

  • Letters and Memos — 90% responded “Every day.”
  • Contact With Others — 87% responded “Constant contact with others.”
  • Electronic Mail — 90% responded “Every day.”
  • Telephone — 90% responded “Every day.”
  • Indoors, Environmentally Controlled — 91% responded “Every day.”
  • Face-to-Face Discussions — 70% responded “Every day.”
  • Time Pressure — 52% responded “Every day.”
  • Work With Work Group or Team — 67% responded “Extremely important.”
  • Importance of Being Exact or Accurate — 50% responded “Extremely important.”
  • Spend Time Sitting — 48% responded “More than half the time.”
  • Structured versus Unstructured Work — 47% responded “A lot of freedom.”
  • Freedom to Make Decisions — 42% responded “Some freedom.”
  • Frequency of Decision Making — 45% responded “Every day.”
  • Deal With External Customers — 48% responded “Extremely important.”
  • Impact of Decisions on Co-workers or Company Results — 36% responded “Very important results.”
  • Coordinate or Lead Others — 41% responded “Very important.”
  • Importance of Repeating Same Tasks — 41% responded “Extremely important.”
  • Consequence of Error — 40% responded “Extremely serious.”
  • Duration of Typical Work Week — 37% responded “More than 40 hours.”
  • Spend Time Making Repetitive Motions — 31% responded “Continually or almost continually.”

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Job Zone

Title Job Zone Three: Medium Preparation Needed
Education Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
Related Experience Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Job Training Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
Job Zone Examples These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include food service managers, travel guides, electricians, agricultural technicians, barbers, nannies, and medical assistants.
SVP Range (6.0 to < 7.0)

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Education


Percentage of Respondents
Education Level Required
44   Bachelor's degree
30   Associate's degree
12   Some college, no degree

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Credentials

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Interests

Interest code: CIE

  • Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
  • Investigative — Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.
  • Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

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Work Styles

  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Integrity — Job requires being honest and ethical.
  • Initiative — Job requires a willingness to take on responsibilities and challenges.
  • Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
  • Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  • Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
  • Persistence — Job requires persistence in the face of obstacles.
  • Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
  • Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems.
  • Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.
  • Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
  • Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
  • Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.
  • Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job.

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Work Values

  • Relationships — Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
  • Support — Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
  • Working Conditions — Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.

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Wages & Employment Trends

Median wages (2016) $23.80 hourly, $49,500 annual
State wages Local Salary Info
 
Employment (2014) 280,000 employees
Projected growth (2014-2024) Average (5% to 8%) Average (5% to 8%)
Projected job openings (2014-2024) 82,700
State trends Employment Trends
 
Top industries (2014)

Source: Bureau of Labor Statistics 2016 wage data external site and 2014-2024 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2014-2024). "Projected job openings" represent openings due to growth and replacement.

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Job Openings on the Web

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Sources of Additional Information

Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.

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