How do they match: Executive Secretaries and Executive Administrative Assistants

  • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

  • File and retrieve corporate documents, records, and reports.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

  • Execute sales or other financial transactions.
  • Order materials, supplies, or equipment.
  • Prepare research or technical reports.
  • Read materials to determine needed actions.