How do they match: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Mail newsletters, promotional material, or other information.
  • Make copies of correspondence or other printed material.
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Prepare conference or event materials, such as flyers or invitations.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

  • Report maintenance or equipment problems to appropriate personnel.
  • Distribute materials to employees or customers.
  • Execute sales or other financial transactions.
  • Order materials, supplies, or equipment.
  • Prepare informational or reference materials.
  • Search files, databases or reference materials to obtain needed information.
  • Send information, materials or documentation.