Job Opening: Administration&Finance Division Manager
- Company
- Berkshire Community College
- Location
- Pittsfield, MA
- Posted on
- May 9, 2024
Position Summary The Administration & Finance Division Manager operates
independently under the general oversight of the Interim Vice President
of Administration & Finance. This role encompasses three primary areas
of responsibility - overseeing College contracts, managing external
College rentals, supporting the Board of Trustees Finance Committee, and
special projects. The ideal candidate must demonstrate significant
initiative and independent judgment across various aspects of their
work. Essential Functions Contract Administration - Develop, review,
revise, and provide guidance to relevant staff on various documents,
including contracts, leases, memoranda of understanding, and related
materials - Conduct research and evaluate changes or new laws concerning
College contracts - Collaborate with the Director of Grants Development
& Management to ensure Interdepartmental Service Agreements (ISAs) and
contracts are completed and filed in a timely fashion - Work with
College staff to ensure contract performance is monitored and adheres to
specified terms and conditions - Maintain a comprehensive database of
contracts and facilitate timely renewals or cancellations - Act as a
liaison for contract-related inquiries among faculty, staff,
administrators, legal entities, and vendors - Ensure contractual
compliance with federal and state laws, regulations, and internal
policies - Resolve contract payment disputes and coordinate contract
payments with vendors and other divisions - Work with the Director of
Procurement to prepare contracts related to bidding External Rentals
Management and Space Management - Administer, negotiate, bill, and
coordinate rentals of College facilities by external groups - Prepare
and manage rental agreements and billing processes - Serve as the
primary contact for external groups renting College space and
non-faculty office and space moves - Coordinate logistics with various
College departments to ensure preparedness for external events -
Facilitate regular Facility Use meetings to troubleshoot and ensure
efficient event operations - Act as the liaison for Epicurean/Seasonal
Foods (Burke\'s Caf?) and Follett (College bookstore) and resolve any
arising issues - Assist in College risk management activities by
enforcing indemnification and insurance provisions in contracts, and
reviewing safety procedures - Coordinate claims processing against the
College through liaison with liability insurance providers Finance
Committee of the Board of Trustees Support - Act as the Recording
Secretary for the Finance Committee of the Board of Trustees. - Prepare
and distribute materials for committee meetings, including scheduling,
agenda organization, attendance, minutes taking, and maintaining
records - Ensure committee information, agendas, and related policies
are accessible on the College website - Assist in annual audits, such as
financial and financial aid audits, by providing information
interpretation, responding to inquiries, and aiding in the preparation
of management responses General - Oversee special projects related to
the Administration & Finance as designed by the VP - Provide support to
students, faculty, and staff by serving as a liaison between the
division and other departments to resolve issues - Participate in staff
meetings and strategic planning sessions - Perform similar duties as
necessitated by responsibilities or as directed Requirements: -
Bachelor\'s degree in Business Administration, Finance, Accounting,
Contract Management or related field, and a minimum three years of
working experience in contract administration, state regulations
governing purchase by state institutions, and/or grant management -
Exceptionally detail-oriented with the ability to understand complex
contracts and agreements - Massachusetts Certified Public Purchasing
Official (MCCPO) certification, or willingness to obtain, is preferred