Job Opening: Accounts Payable/PCard Specialist
- Company
- Southeastern Oklahoma State University
- Location
- Durant, OK
- Posted on
- May 3, 2024
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Accounts Payable/PCard Specialist
Southeastern Oklahoma State Universitys department of Finance invites
applications for the position of Accounts Payable/PCard Specialist.
SUMMARY
The Accounts Payable/PCard Specialist is located in the Finance Office
under the direct supervision of the Director of Finance/Comptroller.
This position provides expertise on: (1) SE Purchasing Card Program:
coding and checking extensions on invoices/receipts, verify no tax
charged and card user complied with authorized procedures and (2)
purchasing procedures, and (3) Office of Management and Enterprise
Services (OMES) object of expenditure code (OEC) listing and definitions
to ensure appropriate state object codes are assigned to tax exempt
receipts. The person in this position works under limited supervision
and provides administrative support to the Director of
Finance/Comptroller, Assistant Comptroller, and Purchasing Agent.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Communicate to university credit card holders each month reminders
and updates
- Process monthly payment to Commercial Card Services by downloading
master statements each month from PaymentNet 3 checks (290,
430, 700) to be mailed by the specified date of each month to avoid
late fees
- Reconcile master PaymentNet statement to departmental statements
- Audit departmental statements for appropriate expense, no tax,
signature(s), correct state object codes, correct general ledger
accounts
- Coordinate with Assistant Comptroller and Grants Specialist for
Project ID verification and JE processing
- Maintain files and documentation thoroughly and accurately, in
accordance with university policy and accepted accounting practices
- Review all invoices for appropriate documentation and approval prior
to payment
- Code invoices, travel advance check requests, etc., with correct
codes conforming to Office of Management and Enterprise Services
(OMES) coding procedures to ensure proper entry into the Colleague
system
- Assign Invoice numbers according to Voucher Entry Process
guidelines, and make copies of invoice to be included with checks as
necessary
- Enter data in Colleague for payment of invoices - proof entry
- Performs other duties as required to support the Finance Office
This job description in no way implies that these are the only duties to
be performed
ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)
- Attendance and Dependability: The employee can be depended upon
to report to the assigned duty station at the scheduled time.
Employee can be depended upon to complete work in a timely,
accurate, and thorough manner and is conscientious, about
assignments.
- Communication and Contact: The employee communicates
effectively and professionally both verbally and in writing with
superiors, colleagues, and individuals inside and outside of the
University.
- Relationships with Others: The employee works effectively and
relates well with others including superiors, colleagues, and
individuals inside and outside the University. The employee exhibits
a professional manner in dealing with others and works to maintain
constructive working environment.
- Safety: Employee works safely, attends safety training
offered/required, and follows appropriate safety rules and
regulations. In relation to level of NIMs training completed,
participates in incident management preparation and performs
incident duties as assigned.