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Pittsburg State University is accepting applications for a Human
Resource Specialist. The primary function of Human Resource Specialist
(HR Specialist) is developing, administering, and overseeing human
resource programs for PSU employees that support the mission of the
University Making Lives Better Through Education. This position is
designed to be a junior level with the potential for growth. The HR
Specialist will work with an assigned group of departments (typically
one-fourth of the University departments after 18-24 months under an
Assistant Director) and provide a wide range of services and support to
employees for HR programs. Programs include, but are not limited to, new
employee orientation and onboarding, benefits, compensation, training,
recruiting, employment, performance management, disciplinary action,
position classifications and retirement. The HR Specialist must have a
thorough understanding of federal and state laws and regulations, Kansas
Board of Regents policies and procedures, University policies and
procedures, and Memoranda of Agreements. The HR Specialist is also
responsible for functional support for the on-going maintenance,
including improvements and enhancements of GUS HR. The position also
determines, designs and implements business processes as needed.
Duties and Responsibilities:
HR Representative - 35% (Essential)
Advises University employees, including supervisors, on HR policies and
procedures, including but not limited to supervisory best practices,
discipline and documentation, conflict resolution, leaves, FLSA, FMLA,
etc. Administer benefit programs, including signups for new
participants, for all university support staff and unclassified
employees. Administer health insurance for graduate assistants,
including determining eligibility and overseeing premium payments.
Monitor completion of benefits paperwork and ensures deadlines are met.
Counsels and works with employees on benefits planning and coordination.
Assist employees in solving problems with benefits providers. Establish
local policies to maintain compliance with rules and regulations.
Administer HR Programs 35% (Essential)
Administer and oversee human resource programs for PSU employees by
interpreting applicable statutes, regulations, memoranda of agreements,
GUS Recruit process, policies or procedures in order to establish
defined set of procedures to maintain compliance with applicable
statutes, regulations and guidelines. Determine operational needs for
University HR procedures and formulate policies and procedures needed to
ensure timely preparation of each phases of the human resource
operation. Establish dates and deadlines to follow in order to ensure
accurate and timely HR transaction processing. Control and maintain all
information on employees relating to their electronic and paper
personnel files. Direct the university support staff employment process
and personnel actions, including performance reviews, position
descriptions and classifications, promotions, transfers, separations and
disciplinary actions. Direct and assist with unclassified performance
reviews and position descriptions. Direct graduate assistant
appointments. Coordinate student employee appointments with Sr. HR
Specialist. Coordinate HR functions and processes with other University
departments, including the President and Provosts offices, Payroll,
Budget and Institutional Equity as well as other State of Kansas
agencies. Ensure accurate information regarding compensation, benefits,
and personal information is maintained in GUS HR.Use appropriate
reporting functionality to pull information from GUS Cloud. Update PPMs
as necessary.
Miscellaneous/Employee Initiatives 20%
Participate and possibly lead a campus-wide Employee Initiative Team
subcommittee. (Performance Management, Professional Development, Kudo
and Recognition, Onboarding/Offboarding, Employee Wellness and
Well-being are the five subcommittees.) Plan and execute 2-3 employee
activities per year, depending on the subcommittee assigned. Assist
other HR team members with their initiatives as requested.
Direct updates to the HRS web page. Supervise and direct the work of
student employees. Participate in other campus committees as requested.
GUS HR Module Information 5%
Identify processing issues; evaluate for cause of problems; identify and
test possible solutions in order to resolve such problems in an orderly,
timely and accurate manner to allow for continuous and uninterrupted
processing of GUS HR transactions. Coordinate activities with the HR
Reports and Analytics Specialist. Coordinate with Oracle Support via
Service Requests (SRs) for possible solutions and/or assistance.
Determine additional data needed in the system and configure
system/update system as needed. Create and update Job Aids and other
training materials for campus as needed. Serves as the lead