Details Report for:
15-1199.12 - Document Management Specialists
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
This title represents an occupation for which data collection is currently underway.
Tasks | Tools & Technology | Wages & Employment
Tasks Save Table (XLS/CSV)
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Operate data capture technology to import digitized documents into document management system.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Analyze, interpret, or disseminate system performance data.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Consult with end users regarding problems in accessing electronic content.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Document technical functions and specifications for new or proposed content management systems.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
- Prepare support documentation and training materials for end users of document management systems.
- Propose recommendations for improving content management system capabilities.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Write, review, or execute plans for testing new or established document management systems.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Keep abreast of developments in document management by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
Tools & Technology Save Table (XLS/CSV)
Tools used in this occupation:
| Computer servers — Cloud computing servers; Content servers |
| Hard disk drives — Computer hard disk drives |
| Magneto optical MO drives — Magneto optical drives |
| Scanners |
| Tape arrays — Tape libraries |
Technology used in this occupation:
| Analytical or scientific software — CAPSYS CAPSYS Capture; EMC Captiva software; Office Gemini Diamond Vision; Perceptive Software ImageNow (see all 5 examples) |
| Application server software — Oracle WebLogic |
| Content workflow software — IBM FileNet Content Manager; Thomson Reuters GoFileRoom |
| Data base user interface and query software — IBM DB2; Microsoft Access |
| Desktop publishing software — Adobe Systems Adobe InDesign |
| Development environment software — Microsoft .NET Framework; Microsoft Visual Basic; Oracle SQL Developer |
| Document management software — Adobe Systems Adobe Acrobat software; Records management software; Xerox DocuShare; Xythos Enterprise Document Management Suite (see all 41 examples) |
| Electronic mail software — Microsoft Outlook |
| Enterprise application integration software — Extensible markup language XML; IBM WebSphere MQ; SAP BusinessObjects Data Integrator |
| Enterprise resource planning ERP software — Business process management BPM software; IBM BPM Blueprint; Pegasystems SmartBPM; SAP ERP Financials (see all 5 examples) |
| Filesystem software — File system software |
| Object or component oriented development software — Oracle Java *; Practical extraction and reporting language Perl; SAP Sybase PowerBuilder |
| Operating system software — IBM MVS; Linux; Microsoft Windows; UNIX |
| Optical character reader OCR or scanning software — Optical character recognition OCR software |
| Spreadsheet software — Microsoft Excel |
* Software developed by a government agency and/or distributed as freeware or shareware.
Wages & Employment Trends
National
Median wages data collected from Computer Occupations, All Other.
Employment data collected from Computer Occupations, All Other.
Industry data collected from Computer Occupations, All Other.
| Median wages (2011) | $38.43 hourly, $79,930 annual |
| Employment (2010) | 210,000 employees |
| Projected growth (2010-2020) | 
Slower than average (3% to 9%)
|
| Projected job openings (2010-2020) | 51,600 |
| Top industries (2010) | Government (41% employed in this sector)
|
State & National
Source: Bureau of Labor Statistics 2011 wage data
and 2010-2020 employment projections
.
"Projected growth" represents the estimated change in total employment over the projections period (2010-2020). "Projected job openings" represent openings due to growth and replacement.