Details Report for:
15-1199.12 - Document Management Specialists
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
The occupation code you requested, 15-1099.14 (Document Management Specialists), is no longer in use. In the future, please use 15-1199.12 (Document Management Specialists) instead.
This title represents an occupation for which data collection is currently underway.
Tasks | Tools & Technology | Wages & Employment | Additional Information
Tasks Save Table (XLS/CSV)
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Operate data capture technology to import digitized documents into document management system.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Analyze, interpret, or disseminate system performance data.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Consult with end users regarding problems in accessing electronic content.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Document technical functions and specifications for new or proposed content management systems.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
- Prepare support documentation and training materials for end users of document management systems.
- Propose recommendations for improving content management system capabilities.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Write, review, or execute plans for testing new or established document management systems.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Keep abreast of developments in document management by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
Tools & Technology Save Table (XLS/CSV)
Tools used in this occupation:
| Computer servers — Cloud computing servers; Content servers |
| Hard disk drives — Computer hard disk drives |
| Magneto optical MO drives — Magneto optical drives |
| Scanners |
| Tape arrays — Tape libraries |
Technology used in this occupation:
| Analytical or scientific software — CAPSYS CAPSYS Capture; EMC Captiva software; Office Gemini Diamond Vision; Perceptive Software ImageNow (see all 5 examples) |
| Application server software — Oracle WebLogic |
| Content workflow software — IBM FileNet Content Manager; Thomson Reuters GoFileRoom |
| Data base user interface and query software — IBM DB2; Microsoft Access |
| Desktop publishing software — Adobe Systems Adobe InDesign |
| Development environment software — Microsoft .NET Framework; Microsoft Visual Basic; Oracle SQL Developer |
| Document management software — Adobe Systems Adobe Acrobat software; Records management software; Xerox DocuShare; Xythos Enterprise Document Management Suite (see all 41 examples) |
| Electronic mail software — Microsoft Outlook |
| Enterprise application integration software — Extensible markup language XML; IBM WebSphere MQ; SAP BusinessObjects Data Integrator |
| Enterprise resource planning ERP software — Business process management BPM software; IBM BPM Blueprint; Pegasystems SmartBPM; SAP ERP Financials (see all 5 examples) |
| Filesystem software — File system software |
| Object or component oriented development software — Oracle Java *; Practical extraction and reporting language Perl; SAP Sybase PowerBuilder |
| Operating system software — IBM MVS; Linux; Microsoft Windows; UNIX |
| Optical character reader OCR or scanning software — Optical character recognition OCR software |
| Spreadsheet software — Microsoft Excel |
* Software developed by a government agency and/or distributed as freeware or shareware.
Wages & Employment Trends
National
Median wages data collected from Computer Occupations, All Other*.
Employment data collected from Computer Specialists, All Other.
Industry data collected from Computer Specialists, All Other.
| Median wages (2010) | $38.10 hourly, $79,240 annual |
| Employment (2008) | 209,000 employees |
| Projected growth (2008-2018) | 
Average (7% to 13%)
|
| Projected job openings (2008-2018) | 72,600 |
| Top industries (2008) | Government (37% employed in this sector)
|
State & National
Source: Bureau of Labor Statistics 2010 wage data
and 2008-2018 employment projections
.
"Projected growth" represents the estimated change in total employment over the projections period (2008-2018). "Projected job openings" represent openings due to growth and replacement.
Sources of Additional Information
Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.
- Computer network, systems, and database administrators
. Bureau of Labor Statistics, U.S. Department of Labor. Occupational Outlook Handbook, 2010-11 Edition.