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Details Report for:
43-6014.00 - Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Sample of reported job titles: Administrative Assistant, Administrative Associate, Administrative Secretary, Administrative Specialist, Administrative Technician, Clerk Typist, Department Secretary, Office Assistant, Secretary, Staff Assistant

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Tasks  |  Tools & Technology  |  Knowledge  |  Skills  |  Abilities  |  Work Activities  |  Work Context  |  Job Zone  |  Education  |  Interests  |  Work Styles  |  Work Values  |  Related Occupations  |  Wages & Employment  |  Job Openings  |  Additional Information

Tasks   Save Table (XLS/CSV)


Importance
Category Task
89   Core Use computers for various applications, such as database management or word processing.
83   Core Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
81   Core Create, maintain, and enter information into databases.
80   Core Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
80   Core Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
79   Core Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
74   Core Maintain scheduling and event calendars.
74   Core Complete forms in accordance with company procedures.
73   Core Schedule and confirm appointments for clients, customers, or supervisors.
73   Core Make copies of correspondence or other printed material.
72   Core Locate and attach appropriate files to incoming correspondence requiring replies.
72   Core Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
71   Core Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
69   Core Open, read, route, and distribute incoming mail or other materials and answer routine letters.
69   Core Provide services to customers, such as order placement or account information.
68   Core Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
68   Core Conduct searches to find needed information, using such sources as the Internet.
65   Core Manage projects or contribute to committee or team work.
62   Core Mail newsletters, promotional material, or other information.
62   Core Order and dispense supplies.
59   Core Learn to operate new office technologies as they are developed and implemented.
87   Supplemental Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
82   Supplemental Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
71   Supplemental Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
70   Supplemental Arrange conference, meeting, or travel reservations for office personnel.
68   Supplemental Establish work procedures or schedules and keep track of the daily work of clerical staff.
66   Supplemental Develop or maintain internal or external company Web sites.
66   Supplemental Prepare and mail checks.
57   Supplemental Supervise other clerical staff and provide training and orientation to new staff.
55   Supplemental Train and assist staff with computer usage.
55   Supplemental Prepare conference or event materials, such as flyers or invitations.
46   Supplemental Take dictation in shorthand or by machine and transcribe information.

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Tools & Technology   Save Table (XLS/CSV)

Tools used in this occupation:

Dictation machines — Dictation equipment
Laser fax machine — Laser facsimile machines
Mobile phones
Notebook computers — Laptop computers
Personal digital assistant PDAs or organizers — Personal digital assistants PDA
Photocopiers — Photocopying equipment
Pocket calculator — Handheld calculators
Portable data input terminals — Handheld computers
Scanners — Data input scanners
Special purpose telephones — Multi-line telephone systems

Technology used in this occupation:

Accounting software — IBM Maximo Asset Management; Intuit QuickBooks software
Data base user interface and query software — Database software; FileMaker Pro software; Microsoft Access
Desktop publishing software — Adobe Systems Adobe InDesign
Document management software — Filing system software
Electronic mail software — Email software; Microsoft Outlook
Enterprise resource planning ERP software — Microsoft Dynamics SL; Oracle PeopleSoft; people@work
Internet browser software — Mozilla Firefox *; Web browser software
Spreadsheet software — Microsoft Excel
Video conferencing software — Web conferencing software
Word processing software — Microsoft Word

* Software developed by a government agency and/or distributed as freeware or shareware.

See all 30 T2 categories

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Knowledge   Save Table (XLS/CSV)


Importance
Knowledge
90   Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
78   English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
72   Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
63   Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
57   Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
48   Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
47   Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
41   Education and Training — Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
38   Public Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
35   Communications and Media — Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
35   Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
33   Telecommunications — Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
32   Psychology — Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
30   Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
25   Production and Processing — Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
23   Transportation — Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
21   Geography — Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
16   Philosophy and Theology — Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
15   Sales and Marketing — Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
15   Therapy and Counseling — Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
14   Medicine and Dentistry — Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
14   Sociology and Anthropology — Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins.
13   Foreign Language — Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
11   Chemistry — Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
11   Engineering and Technology — Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
  Design — Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
  Mechanical — Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
  Food Production — Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
  Biology — Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
  History and Archeology — Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
  Fine Arts — Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
  Building and Construction — Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
  Physics — Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub- atomic structures and processes.

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Skills   Save Table (XLS/CSV)


Importance
Skill
75   Writing — Communicating effectively in writing as appropriate for the needs of the audience.
72   Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
72   Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
72   Speaking — Talking to others to convey information effectively.
72   Time Management — Managing one's own time and the time of others.
63   Service Orientation — Actively looking for ways to help people.
56   Coordination — Adjusting actions in relation to others' actions.
53   Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
50   Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
50   Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
50   Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
47   Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
44   Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
44   Management of Personnel Resources — Motivating, developing, and directing people as they work, identifying the best people for the job.
38   Negotiation — Bringing others together and trying to reconcile differences.
35   Instructing — Teaching others how to do something.
35   Learning Strategies — Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
35   Persuasion — Persuading others to change their minds or behavior.
35   Quality Control Analysis — Conducting tests and inspections of products, services, or processes to evaluate quality or performance.
35   Systems Analysis — Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
28   Management of Financial Resources — Determining how money will be spent to get the work done, and accounting for these expenditures.
28   Management of Material Resources — Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
28   Mathematics — Using mathematics to solve problems.
28   Systems Evaluation — Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
19   Operations Analysis — Analyzing needs and product requirements to create a design.
13   Operation Monitoring — Watching gauges, dials, or other indicators to make sure a machine is working properly.
13   Programming — Writing computer programs for various purposes.
10   Operation and Control — Controlling operations of equipment or systems.
10   Technology Design — Generating or adapting equipment and technology to serve user needs.
  Science — Using scientific rules and methods to solve problems.
  Troubleshooting — Determining causes of operating errors and deciding what to do about it.
 Equipment Maintenance — Performing routine maintenance on equipment and determining when and what kind of maintenance is needed.
 Equipment Selection — Determining the kind of tools and equipment needed to do a job.
 Installation — Installing equipment, machines, wiring, or programs to meet specifications.
 Repairing — Repairing machines or systems using the needed tools.

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Abilities   Save Table (XLS/CSV)


Importance
Ability
81   Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
75   Near Vision — The ability to see details at close range (within a few feet of the observer).
75   Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
75   Written Comprehension — The ability to read and understand information and ideas presented in writing.
75   Written Expression — The ability to communicate information and ideas in writing so others will understand.
72   Speech Clarity — The ability to speak clearly so others can understand you.
72   Speech Recognition — The ability to identify and understand the speech of another person.
66   Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
60   Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
53   Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.
53   Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
50   Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
47   Selective Attention — The ability to concentrate on a task over a period of time without being distracted.
41   Time Sharing — The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
38   Fluency of Ideas — The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
35   Finger Dexterity — The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
31   Far Vision — The ability to see details at a distance.
31   Memorization — The ability to remember information such as words, numbers, pictures, and procedures.
31   Perceptual Speed — The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.
28   Flexibility of Closure — The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.
28   Number Facility — The ability to add, subtract, multiply, or divide quickly and correctly.
28   Originality — The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
28   Visualization — The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged.
25   Arm-Hand Steadiness — The ability to keep your hand and arm steady while moving your arm or while holding your arm and hand in one position.
25   Manual Dexterity — The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects.
25   Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.
25   Speed of Closure — The ability to quickly make sense of, combine, and organize information into meaningful patterns.
22   Auditory Attention — The ability to focus on a single source of sound in the presence of other distracting sounds.
22   Control Precision — The ability to quickly and repeatedly adjust the controls of a machine or a vehicle to exact positions.
22   Wrist-Finger Speed — The ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
19   Hearing Sensitivity — The ability to detect or tell the differences between sounds that vary in pitch and loudness.
19   Visual Color Discrimination — The ability to match or detect differences between colors, including shades of color and brightness.
10   Depth Perception — The ability to judge which of several objects is closer or farther away from you, or to judge the distance between you and an object.
  Trunk Strength — The ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing.
  Multilimb Coordination — The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
  Response Orientation — The ability to choose quickly between two or more movements in response to two or more different signals (lights, sounds, pictures). It includes the speed with which the correct response is started with the hand, foot, or other body part.
 Dynamic Flexibility — The ability to quickly and repeatedly bend, stretch, twist, or reach out with your body, arms, and/or legs.
 Dynamic Strength — The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue.
 Explosive Strength — The ability to use short bursts of muscle force to propel oneself (as in jumping or sprinting), or to throw an object.
 Extent Flexibility — The ability to bend, stretch, twist, or reach with your body, arms, and/or legs.
 Glare Sensitivity — The ability to see objects in the presence of glare or bright lighting.
 Gross Body Coordination — The ability to coordinate the movement of your arms, legs, and torso together when the whole body is in motion.
 Gross Body Equilibrium — The ability to keep or regain your body balance or stay upright when in an unstable position.
 Night Vision — The ability to see under low light conditions.
 Peripheral Vision — The ability to see objects or movement of objects to one's side when the eyes are looking ahead.
 Rate Control — The ability to time your movements or the movement of a piece of equipment in anticipation of changes in the speed and/or direction of a moving object or scene.
 Reaction Time — The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
 Sound Localization — The ability to tell the direction from which a sound originated.
 Spatial Orientation — The ability to know your location in relation to the environment or to know where other objects are in relation to you.
 Speed of Limb Movement — The ability to quickly move the arms and legs.
 Stamina — The ability to exert yourself physically over long periods of time without getting winded or out of breath.
 Static Strength — The ability to exert maximum muscle force to lift, push, pull, or carry objects.

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Work Activities   Save Table (XLS/CSV)


Importance
Work Activity
84   Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Enter information into databases or software programs.
  • Operate computers or computerized equipment.
82   Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Search files, databases or reference materials to obtain needed information.
80   Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Execute sales or other financial transactions.
  • Issue documentation or identification to customers or employees.
  • Route mail to correct destinations.
  • Send information, materials or documentation.
76   Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Report maintenance or equipment problems to appropriate personnel.
74   Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
72   Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
70   Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Prepare informational or reference materials.
  • Record information from meetings or other formal proceedings.
  • Record personnel information.
66   Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
66   Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
65   Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
64   Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  • Answer telephones to direct calls or provide information.
  • Discuss account status or activity with customers or patrons.
61   Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
  • Maintain current knowledge related to work activities.
59   Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
  • Select resources needed to accomplish tasks.
58   Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  • Proofread documents, records, or other files to ensure accuracy.
54   Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
54   Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
  • Schedule appointments.
  • Schedule operational activities.
53   Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
49   Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
  • Greet customers, patrons, or visitors.
  • Make travel, accommodations, or entertainment arrangements for others.
  • Refer customers to appropriate personnel.
48   Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.
47   Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
45   Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
  • Develop computer or online applications.
43   Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.
41   Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
41   Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.
41   Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.
39   Estimating the Quantifiable Characteristics of Products, Events, or Information — Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.
38   Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.
37   Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.
  • Develop organizational policies or programs.
34   Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
  • Coordinate operational activities.
  • Manage clerical or administrative activities.
  • Prepare employee work schedules.
  • Supervise clerical or administrative personnel.
32   Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.
  • Collect deposits, payments or fees.
  • Distribute incoming mail.
  • Distribute materials to employees or customers.
  • Order materials, supplies, or equipment.
32   Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
  • Train personnel.
30   Handling and Moving Objects — Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.
27   Performing General Physical Activities — Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials.
23   Inspecting Equipment, Structures, or Material — Inspecting equipment, structures, or materials to identify the cause of errors or other problems or defects.
22   Selling or Influencing Others — Convincing others to buy merchandise/goods or to otherwise change their minds or actions.
22   Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.
20   Controlling Machines and Processes — Using either control mechanisms or direct physical activity to operate machines or processes (not including computers or vehicles).
  • Operate communications equipment or systems.
  • Operate office equipment.
13   Repairing and Maintaining Electronic Equipment — Servicing, repairing, calibrating, regulating, fine-tuning, or testing machines, devices, and equipment that operate primarily on the basis of electrical or electronic (not mechanical) principles.
11   Drafting, Laying Out, and Specifying Technical Devices, Parts, and Equipment — Providing documentation, detailed instructions, drawings, or specifications to tell others about how devices, parts, equipment, or structures are to be fabricated, constructed, assembled, modified, maintained, or used.
11   Operating Vehicles, Mechanized Devices, or Equipment — Running, maneuvering, navigating, or driving vehicles or mechanized equipment, such as forklifts, passenger vehicles, aircraft, or water craft.
10   Repairing and Maintaining Mechanical Equipment — Servicing, repairing, adjusting, and testing machines, devices, moving parts, and equipment that operate primarily on the basis of mechanical (not electronic) principles.

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Work Context   Save Table (XLS/CSV)


Context
Work Context
98   Telephone — How often do you have telephone conversations in this job?
94   Contact With Others — How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it?
92   Face-to-Face Discussions — How often do you have to have face-to-face discussions with individuals or teams in this job?
89   Electronic Mail — How often do you use electronic mail in this job?
87   Structured versus Unstructured Work — To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals?
85   Indoors, Environmentally Controlled — How often does this job require working indoors in environmentally controlled conditions?
84   Spend Time Sitting — How much does this job require sitting?
83   Work With Work Group or Team — How important is it to work with others in a group or team in this job?
82   Importance of Being Exact or Accurate — How important is being very exact or highly accurate in performing this job?
80   Importance of Repeating Same Tasks — How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job?
79   Freedom to Make Decisions — How much decision making freedom, without supervision, does the job offer?
76   Letters and Memos — How often does the job require written letters and memos?
75   Time Pressure — How often does this job require the worker to meet strict deadlines?
67   Deal With External Customers — How important is it to work with external customers or the public in this job?
66   Frequency of Decision Making — How frequently is the worker required to make decisions that affect other people, the financial resources, and/or the image and reputation of the organization?
64   Impact of Decisions on Co-workers or Company Results — How do the decisions an employee makes impact the results of co-workers, clients or the company?
63   Coordinate or Lead Others — How important is it to coordinate or lead others in accomplishing work activities in this job?
62   Spend Time Making Repetitive Motions — How much does this job require making repetitive motions?
54   Duration of Typical Work Week — Number of hours typically worked in one week.
52   Physical Proximity — To what extent does this job require the worker to perform job tasks in close physical proximity to other people?
50   Deal With Unpleasant or Angry People — How frequently does the worker have to deal with unpleasant, angry, or discourteous individuals as part of the job requirements?
48   Frequency of Conflict Situations — How often are there conflict situations the employee has to face in this job?
47   Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls — How much does this job require using your hands to handle, control, or feel objects, tools or controls?
46   Responsible for Others' Health and Safety — How much responsibility is there for the health and safety of others in this job?
43   Consequence of Error — How serious would the result usually be if the worker made a mistake that was not readily correctable?
42   Sounds, Noise Levels Are Distracting or Uncomfortable — How often does this job require working exposed to sounds and noise levels that are distracting or uncomfortable?
40   Degree of Automation — How automated is the job?
36   Responsibility for Outcomes and Results — How responsible is the worker for work outcomes and results of other workers?
35   Level of Competition — To what extent does this job require the worker to compete or to be aware of competitive pressures?
28   Spend Time Standing — How much does this job require standing?
21   Spend Time Walking and Running — How much does this job require walking and running?
19   Exposed to Disease or Infections — How often does this job require exposure to disease/infections?
19   Public Speaking — How often do you have to perform public speaking in this job?
18   Exposed to Contaminants — How often does this job require working exposed to contaminants (such as pollutants, gases, dust or odors)?
15   Spend Time Bending or Twisting the Body — How much does this job require bending or twisting your body?
14   Deal With Physically Aggressive People — How frequently does this job require the worker to deal with physical aggression of violent individuals?
10   Pace Determined by Speed of Equipment — How important is it to this job that the pace is determined by the speed of equipment or machinery? (This does not refer to keeping busy at all times on this job.)
  Wear Common Protective or Safety Equipment such as Safety Shoes, Glasses, Gloves, Hearing Protection, Hard Hats, or Life Jackets — How much does this job require wearing common protective or safety equipment such as safety shoes, glasses, gloves, hard hats or life jackets?
  Exposed to Minor Burns, Cuts, Bites, or Stings — How often does this job require exposure to minor burns, cuts, bites, or stings?
  Spend Time Keeping or Regaining Balance — How much does this job require keeping or regaining your balance?
  Spend Time Kneeling, Crouching, Stooping, or Crawling — How much does this job require kneeling, crouching, stooping or crawling?
  Very Hot or Cold Temperatures — How often does this job require working in very hot (above 90 F degrees) or very cold (below 32 F degrees) temperatures?
  In an Enclosed Vehicle or Equipment — How often does this job require working in a closed vehicle or equipment (e.g., car)?
  Cramped Work Space, Awkward Positions — How often does this job require working in cramped work spaces that requires getting into awkward positions?
  Exposed to Hazardous Conditions — How often does this job require exposure to hazardous conditions?
  Exposed to Radiation — How often does this job require exposure to radiation?
  Exposed to Hazardous Equipment — How often does this job require exposure to hazardous equipment?
  Indoors, Not Environmentally Controlled — How often does this job require working indoors in non-controlled environmental conditions (e.g., warehouse without heat)?
  Extremely Bright or Inadequate Lighting — How often does this job require working in extremely bright or inadequate lighting conditions?
  Outdoors, Under Cover — How often does this job require working outdoors, under cover (e.g., structure with roof but no walls)?
 Exposed to High Places — How often does this job require exposure to high places?
 Exposed to Whole Body Vibration — How often does this job require exposure to whole body vibration (e.g., operate a jackhammer)?
 In an Open Vehicle or Equipment — How often does this job require working in an open vehicle or equipment (e.g., tractor)?
 Outdoors, Exposed to Weather — How often does this job require working outdoors, exposed to all weather conditions?
 Spend Time Climbing Ladders, Scaffolds, or Poles — How much does this job require climbing ladders, scaffolds, or poles?
 Wear Specialized Protective or Safety Equipment such as Breathing Apparatus, Safety Harness, Full Protection Suits, or Radiation Protection — How much does this job require wearing specialized protective or safety equipment such as breathing apparatus, safety harness, full protection suits, or radiation protection?
 Work Schedules — How regular are the work schedules for this job?

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Job Zone   Save Table (XLS/CSV)

Title Job Zone Three: Medium Preparation Needed
Education Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
Related Experience Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Job Training Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
Job Zone Examples These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include food service managers, electricians, agricultural technicians, legal secretaries, interviewers, and insurance sales agents.
SVP Range (6.0 to < 7.0)

There is 1 recognized apprenticeable specialty associated with this occupation:
Script Supervisor

To learn about specific apprenticeship opportunities, please consult the U.S. Department of Labor State Apprenticeship Information external site website.

For general information about apprenticeships, training, and partnerships with business, visit the U.S. Department of Labor Office of Apprenticeship external site website.

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Education


Percentage of Respondents
Education Level Required
39   High school diploma or equivalent Help
37   Associate's degree
14   Some college, no degree

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Interests   Save Table (XLS/CSV)


Occupational Interest
Interest
100   Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
67   Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
33   Social — Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.
  Artistic — Artistic occupations frequently involve working with forms, designs and patterns. They often require self-expression and the work can be done without following a clear set of rules.
  Realistic — Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.
 Investigative — Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.

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Work Styles   Save Table (XLS/CSV)


Importance
Work Style
92   Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
92   Integrity — Job requires being honest and ethical.
91   Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
90   Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
84   Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
83   Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
82   Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.
80   Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
78   Initiative — Job requires a willingness to take on responsibilities and challenges.
77   Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high stress situations.
73   Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
72   Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
70   Persistence — Job requires persistence in the face of obstacles.
66   Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems.
57   Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.
55   Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.

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Work Values   Save Table (XLS/CSV)


Extent
Work Value
67   Support — Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
61   Relationships — Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
47   Working Conditions — Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.
39   Achievement — Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
28   Independence — Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.
28   Recognition — Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.

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Related Occupations   Save Table (XLS/CSV)

29-2071.00 Medical Records and Health Information Technicians Bright Outlook
43-3011.00 Bill and Account Collectors Bright Outlook
43-4031.03 License Clerks
43-4081.00 Hotel, Motel, and Resort Desk Clerks Bright Outlook
43-4111.00 Interviewers, Except Eligibility and Loan
43-4121.00 Library Assistants, Clerical
43-4171.00 Receptionists and Information Clerks Bright Outlook
43-6011.00 Executive Secretaries and Executive Administrative Assistants Bright Outlook
43-9041.02 Insurance Policy Processing Clerks
43-9061.00 Office Clerks, General   Bright Outlook Bright Outlook  

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Wages & Employment Trends

National

Median wages (2012) $15.58 hourly, $32,410 annual
Employment (2012) 2,324,000 employees
Projected growth (2012-2022) Average (8% to 14%) Average (8% to 14%)
Projected job openings (2012-2022) 587,600
Top industries (2012)
Educational Services (18% employed in this sector)

State & National

          CareerOneStop

Source: Bureau of Labor Statistics 2012 wage data external site and 2012-2022 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2012-2022). "Projected job openings" represent openings due to growth and replacement.

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Job Openings on the Web

Find Jobs
for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

          mySkills myFuture

State & National Job Banks

          CareerOneStop

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Sources of Additional Information

Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.

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