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Summary Report for:
43-4031.01 - Court Clerks

Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.

Sample of reported job titles: Case Manager, Circuit Court Clerk, Clerk, Court Clerk, Court Specialist, Courtroom Clerk, Deputy Clerk, Deputy Clerk of Court, Deputy Court Clerk, Law Clerk

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Tasks  |  Technology Skills  |  Tools Used  |  Knowledge  |  Skills  |  Abilities  |  Work Activities  |  Detailed Work Activities  |  Work Context  |  Job Zone  |  Education  |  Credentials  |  Interests  |  Work Styles  |  Work Values  |  Related Occupations  |  Wages & Employment  |  Job Openings  |  Additional Information

Tasks

  • Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
  • Prepare dockets or calendars of cases to be called, using typewriters or computers.
  • Record case dispositions, court orders, or arrangements made for payment of court fees.
  • Prepare documents recording the outcomes of court proceedings.
  • Examine legal documents submitted to courts for adherence to laws or court procedures.
  • Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
  • Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
  • Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
  • Instruct parties about timing of court appearances.
  • Explain procedures or forms to parties in cases or to the general public.
  • Record court proceedings, using recording equipment, or record minutes of court proceedings, using stenotype machines or shorthand.
  • Follow procedures to secure courtrooms or exhibits, such as money, drugs, or weapons.
  • Read charges and related information to the court and, if necessary, record defendants' pleas.
  • Swear in jury members, interpreters, witnesses, or defendants.
  • Conduct roll calls and poll jurors.
  • Collect court fees or fines and record amounts collected.
  • Prepare and mark applicable court exhibits or evidence.
  • Amend indictments when necessary and endorse indictments with pertinent information.
  • Meet with judges, lawyers, parole officers, police, or social agency officials to coordinate the functions of the court.
  • Prepare staff schedules.
  • Direct support staff in handling of paperwork processed by clerks' offices.
  • Prepare courtrooms with paper, pens, water, easels, or electronic equipment and ensure that recording equipment is working.
  • Open courts, calling them to order, and announcing judges.

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Technology Skills

  • Data base user interface and query software — Abilis CORIS Offender Management System; Data entry software Hot technology ; IBM Judicial Enforcement Management System JEMS; Microsoft Access Hot technology
  • Document management software — Adobe Systems Adobe Acrobat Hot technology
  • Electronic mail software — IBM Notes Hot technology ; Microsoft Outlook Hot technology
  • Information retrieval or search software — LexisNexis Hot technology ; Thomson Reuters Westlaw
  • Office suite software — Corel WordPerfect Office Suite; Microsoft Office
  • Presentation software — Microsoft PowerPoint Hot technology
  • Project management software — Syscon Court Clerk
  • Spreadsheet software — Microsoft Excel Hot technology ; Spreadsheet applications
  • Word processing software — Microsoft Word

Hot technology Hot Technology — a technology requirement frequently included in employer job postings.

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Tools Used

  • Conversation recording units — Audio recording equipment
  • Desktop calculator — Desktop calculators
  • Inkjet printers — Computer inkjet printers
  • Laser fax machine — Laser facsimile machines
  • Microfiche or microfilm viewers — Microfilm viewing equipment
  • Personal computers
  • Photocopiers — Copy machines
  • Printer calculator — Printing calculators
  • Scanners — Computer data input scanners
  • Stenotype machines — Steno writers
  • Typewriters — Electric typewriters

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Knowledge

  • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

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Skills

  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking — Talking to others to convey information effectively.
  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  • Time Management — Managing one's own time and the time of others.
  • Coordination — Adjusting actions in relation to others' actions.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
  • Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Service Orientation — Actively looking for ways to help people.

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Abilities

  • Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Speech Recognition — The ability to identify and understand the speech of another person.
  • Written Comprehension — The ability to read and understand information and ideas presented in writing.
  • Written Expression — The ability to communicate information and ideas in writing so others will understand.
  • Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Near Vision — The ability to see details at close range (within a few feet of the observer).
  • Speech Clarity — The ability to speak clearly so others can understand you.
  • Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
  • Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

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Work Activities

  • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
  • Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
  • Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
  • Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  • Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  • Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
  • Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.
  • Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

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Detailed Work Activities

  • Maintain security.
  • Record information from meetings or other formal proceedings.
  • Prepare legal documents.
  • Record information about legal matters.
  • Examine documents to verify adherence to requirements.
  • Answer telephones to direct calls or provide information.
  • Maintain office equipment in proper operating condition.
  • Collect deposits, payments or fees.
  • Attach identification information to products, items or containers.
  • Interview employees, customers, or others to collect information.
  • Search files, databases or reference materials to obtain needed information.
  • Explain regulations, policies, or procedures.
  • Confer with coworkers to coordinate work activities.
  • Prepare employee work schedules.
  • Supervise clerical or administrative personnel.
  • Stock supplies or merchandise.

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Work Context

  • Contact With Others — 82% responded “Constant contact with others.”
  • Face-to-Face Discussions — 76% responded “Every day.”
  • Importance of Being Exact or Accurate — 74% responded “Extremely important.”
  • Telephone — 66% responded “Every day.”
  • Time Pressure — 69% responded “Every day.”
  • Importance of Repeating Same Tasks — 24% responded “Very important.”
  • Electronic Mail — 65% responded “Every day.”
  • Deal With External Customers — 54% responded “Extremely important.”
  • Indoors, Environmentally Controlled — 83% responded “Every day.”
  • Work With Work Group or Team — 43% responded “Extremely important.”
  • Spend Time Sitting — 40% responded “Continually or almost continually.”
  • Deal With Unpleasant or Angry People — 30% responded “Every day.”
  • Impact of Decisions on Co-workers or Company Results — 38% responded “Very important results.”
  • Frequency of Decision Making — 49% responded “Every day.”
  • Spend Time Making Repetitive Motions — 37% responded “Continually or almost continually.”
  • Structured versus Unstructured Work — 40% responded “Limited freedom.”
  • Frequency of Conflict Situations — 32% responded “Every day.”
  • Physical Proximity — 41% responded “Moderately close (at arm's length).”
  • Letters and Memos — 29% responded “Once a week or more but not every day.”

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Job Zone

Title Job Zone Two: Some Preparation Needed
Education These occupations usually require a high school diploma.
Related Experience Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
Job Training Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
Job Zone Examples These occupations often involve using your knowledge and skills to help others. Examples include orderlies, forest firefighters, customer service representatives, security guards, upholsterers, and tellers.
SVP Range (4.0 to < 6.0)

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Education


Percentage of Respondents
Education Level Required
78   High school diploma or equivalent Help
11   Some college, no degree
10   Associate's degree

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Credentials

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Interests

Interest code: CER

  • Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
  • Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
  • Realistic — Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.

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Work Styles

  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Integrity — Job requires being honest and ethical.
  • Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
  • Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  • Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.
  • Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
  • Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
  • Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
  • Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
  • Initiative — Job requires a willingness to take on responsibilities and challenges.
  • Persistence — Job requires persistence in the face of obstacles.

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Work Values

  • Relationships — Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
  • Support — Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
  • Achievement — Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.

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Wages & Employment Trends

Median wages data collected from Court, Municipal, and License Clerks.
Employment data collected from Court, Municipal, and License Clerks.
Industry data collected from Court, Municipal, and License Clerks.

Median wages (2016) $17.63 hourly, $36,670 annual
State wages Local Salary Info
 
Employment (2016) 136,000 employees
Projected growth (2016-2026) Average (5% to 9%) Average (5% to 9%)
Projected job openings (2016-2026) 12,600
State trends Employment Trends
 
Top industries (2016)

Source: Bureau of Labor Statistics 2016 wage data external site and 2016-2026 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2016-2026). "Projected job openings" represent openings due to growth and replacement.

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Job Openings on the Web

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Sources of Additional Information

Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.

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